Sr Total Rewards Specialist

Alpha Omega Integration • Vienna, VA

7d • $80,000 - $100,000 • Hybrid

About The Position

The Total Rewards Specialist supports the administration and ongoing optimization of the organization’s benefits, compensation, and HR systems. This role partners closely with HR, Payroll, and external vendors to ensure programs are competitive, compliant, and effectively supported by data and systems. The ideal candidate brings hands-on experience with benefits and compensation administration, strong analytical skills, and comfort working in HRIS and benefits platforms.

Requirements

• 5+ years of experience in benefits and compensation
• Hands-on experience supporting employee benefits and compensation programs
• Experience working with HRIS and benefits administration systems (UKG Ready preferred, Workday, ADP, or similar platforms)
• In-depth knowledge of benefits regulations (ERISA, ACA, COBRA, HIPAA)
• Experience managing open enrollment planning and execution
• Strong analytical and data management skills with high attention to detail
• Advanced Excel skills, including complex formulas, pivot tables, VLOOKUP/XLOOKUP, and data analysis
• Demonstrated ability to manage confidential information with discretion
• Strong organizational skills and ability to manage multiple priorities
• Clear and professional written and verbal communication skills
• Strong business acumen with the ability to build trust and credibility across all organizational levels
• Creative and strategic thinker with strong problem-solving and organizational diagnosis skills.

Nice To Haves

• Experience with compensation benchmarking tools and salary surveys
• HR or Total Rewards certifications (e.g., PHR, SHRM-CP, CCP coursework)
• Experience supporting a growing or multi-state workforce
• Experience with managing benefits harmonization strategy and integration during a merger/acquisition
• Prior experience transitioning an organization from a fully insured to a self-insured model, including the selection of vendors and establishment of fiduciary processes

Responsibilities

• Support day-to-day administration of employee benefit programs including medical, dental, vision, life insurance, disability, retirement, and wellness offerings
• Serve as primary point of contact for employee benefit questions and assist with issue resolution and escalations
• Collaborate with the payroll team, brokers and vendors to ensure accurate plan configuration, contributions, billing, and compliance
• Coordinate annual open enrollment activities, including system configuration, vendor coordination, and employee communications
• Maintain accurate benefit data in HRIS and benefits administration systems and support audits and reconciliations
• Manage leave administration and coordinate directly with Payroll regarding benefits payments and repayments
• Manage Employee Wellness Program, including events and communication
• Partner with HR Leadership to monitor benefits trends and provide recommendations for enhanced competitiveness and cost-effectiveness.
• Assist with compensation analysis, including market pricing, salary benchmarking, and internal equity reviews
• Support annual compensation processes such as merit increases, promotions, and salary adjustments
• Track and manage business development new award bonus process
• Prepare reports and data summaries to support compensation decisions and leadership reviews
• Maintain job data, salary structures, and documentation in alignment with company policies, compliance requirements, and job architecture framework
• Maintain and audit employee compensation and benefits data within HRIS and related systems
• Partner with HRIS, Payroll, and Finance to ensure accurate data flow between systems
• Maintain benefit related payroll notes and review payroll semi-monthly in concert with Payroll Specialist
• Generate standard and ad hoc reports related to total rewards programs, trends, and participation
• Support testing and implementation of system updates, enhancements, and new total rewards tools
• Ensure compliance with applicable federal, state and location regulations including ERISA, ACA, COBRA and external vendors to maintain compliant plan administration
• Assist with compliance activities related to benefits and compensation (e.g., audits, filings, plan documents, disclosures)
• Support documentation and process improvements for total rewards policies and procedures
• Stay informed on regulatory changes impacting benefits and compensation programs and escalate as needed
• Deliver New Employee Orientation, Manager's Orientation, and Executive Orientation
• Manage unemployment claims - Process and respond to requests for separation, and attend unemployment hearings as needed

Benefits

• PTO including paid parental, military, and bereavement leave
• Eleven (11) paid Federal holidays, five of which are floating holidays (as designated by the company’s holiday schedule each year)
• Health and Dental Insurance (including 100% employer paid premiums for employee coverage under the HDHP health plan)
• Life Insurance, STD/LTD term disability coverage, with employer paid premiums
• 401 (k) plan with a match that is 100% vested after you complete two years of service
• FSA/DFSA/HSA flexible benefit plans
• Annual Tuition & Professional Development Reimbursement benefit

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees