Sr. Subcontracts Administrator

MasTec Inc•Rapid City, SD

7h•$90,000 - $130,000•Hybrid

About The Position

The Subcontracts Administrator prepares RFP packages, conducts bidders meetings, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, finalizes and transmits subcontracts, and administers resulting subcontracts. Subcontracts Administrator performs customer contact activities to provide for proper subcontract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Subcontract Administrator also, reviews awarded subcontracts as assigned and provides coordination to ensure execution of all post award submittals. Finally the Subcontracts Administrator executes all subcontract closeout requirements for a project. Location and Travel Details: This will be a hybrid role based in the Denver Metropolitan area, with domestic travel up to 25%. COMPANY OVERVIEW: MasTec Industrial, along with sister companies Casey Industrial and Phoenix Industrial, has served the power industry since 1947. We support utilities, developers, and municipalities with EPC services and project development expertise. Ranked by ENR as the #1 Power Contractor, we specialize in natural gas, oil, biomass, and waste-to-energy projects. Our team brings over 30 years of experience in utility and industrial systems, including simple and combined cycle plants and reciprocating engines. We’re committed to delivering quality, safety, and value at every project phase, from concept to operations. At MasTec Industrial, we invest in top talent and foster a respectful, inclusive environment where employees thrive as innovative leaders. The MasTec Industrial market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Requirements

Bachelor’s degree in contract management, supply chain, business administration, engineering, construction management, economics or demonstrated equivalent combination of education, training and related experience.
5 - 10 years of experience in subcontracting or other procurement and supply chain management functions within the construction industry.
Experience with strategic sourcing, managing solicitation processes and negotiations.
Experience in managing tactical and strategic supplier relationships.
Due to the nature of the work, US Citizenship is required.
Set a personal example of safe behavior.
An understanding of subcontracting terminology, measures, concepts, principles and strategies.
An understanding of legal terminology related to contracting.
Competency to perform subcontracting functions.
Demonstrated analytical abilities.
An ability to coach peers in processes and best practices.
Business problem resolution capabilities.
An ability to use project ERP systems; proficient in Microsoft word, excel and power point.

Responsibilities

Ability to manage high volume workload, produce quality work, and meet deadlines with minimal direction and supervision
Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures
Demonstrable attention to detail and accuracy
Lead, develop and execute subcontracting strategies and plans
Evaluate complex terms and conditions and issue FFP, T&M and Cost-Plus type subcontracts
Work with the project to establish NDA's, develop qualified contractors, request pricing, competitively select contractors, document procurement action and place subcontracts
Ensures inquiry packages contain the proper, technical scopes of work, construction work packages, attachments, exhibits, terms, specifications and drawings
Perform competitive market analysis
Tabulate proposals and assists in performing proposal analysis, price and cost analysis, and establishing price reasonableness
Execute negotiation strategies to attain best value.
Coordinate with subcontractors to ensure delivery schedules and key milestones
Facilitate any changes with the project team as appropriate and evaluate impact to a project
Ensure maintenance of subcontract files in an audit ready condition
Advise management of market conditions and contractor base activity, which could affect pricing, and or future availability
Evaluate subcontractors through methods such as visitations and various objective performance measurements
Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
Administers, extends, negotiates and terminates standard and nonstandard subcontracts
Review invoices and resolves discrepancies
Assist in the evaluation of disputes with subcontractors
Managing subcontract proposal volumes
Provides direct subcontract support, review of subcontract documents to ensure protection of company's risk posture, satisfaction of contractual requirements and adherence to company policies
Oversees subcontract performance by monitoring budget, compliance documents, schedules, deliverables, and recommends actions to ensure mutually satisfactory performance
Advise management of contractual rights and obligations and, as needed, provide interpretation of terms and conditions
Interfaces with all levels of management and customer counterparts providing contractual guidance and advice
Ability to work in a collaborative environment that integrates the finance, pricing, subcontracts and procurement roles
Follow and enforce subcontracting related policies and procedures
Develop an advanced understanding of subcontracting terminology, measures, concepts, principles and strategies
Foster relationships internally with stakeholders and externally with subcontractors and other groups
Possess an ability to present the subcontracting process to stakeholders in an effective manner
Challenge the business when projects depart from basic contracting principles
Identifies and implements improvement opportunities
Communicate effectively, resolve conflicts, solve problems and make efficient and effective subcontract management decisions
Ensure assigned subcontracts are closed out properly and in a timely manner
Support proposal efforts with budgetary RFP requests
Manage special projects as assigned

Benefits

Compensation $90,000 - $130,000 per year, commensurate with experience.
Competitive pay with ongoing performance review and merit increase.
401(k) with company match & Employee Stock Purchase Plan (ESPP).
Flexible spending account (Healthcare & Dependent care).
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan