Sr. Representative, Accounts Payable (Hybrid - Norristown, PA)

Quest Diagnostics•Norristown, PA

5d•Hybrid

About The Position

Coordinate and expedite the processing of payment documents submitted to Accounts Payable by directing daily workflow for a huge accounts payable operations responsible for approximately 65,000 transactions per week valued at $65 million at the nation’s largest lab and diagnostics company - Quest Diagnostics. Responsibilities Coordinate daily workflow to meet required volume quotas for payment processing, correspond with customers, and facilitate scheduled reoccurring payments Prepare Access templates for uploading invoices and summary bills into PeopleSoft Analyze vouchers in error status and determine appropriate course of action to correct them Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution Evaluate and communicate identified problems and resolutions to Supervisor Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues Monitor, research and reconcile items on supplier statements Ensure supplier accounts are current and accurately reflect liabilities Review and research supplier refund checks, apply general ledger coding and submit for deposit Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International) Complete documentation and perform procedures to set up vendors for payment Participate in training and strategic planning sessions for process improvement, as well as other project related teams Assist in system testing for process enhancements and system upgrades Maintain Supplier Masterfile and supporting tax and banking documents

Requirements

High school diploma (Associates’ Degree preferred)
Minimum of two years accounting and/or accounts payable experience
Demonstrated proficiency in the utilization of Excel spreadsheets, utilizing functions and pivot tables
Knowledge of word processing and database applications
High level of customer service skills
Strong written and oral communication skills
Skilled in PeopleSoft Financials application or comparable accounting system
Perform effectively in a team environment
Ability to multitask with keen organizational skills
Must be tenacious towards accuracy and detail
Exercise judgement regarding the priority of payments
Decide on the validity of outstanding issues and determine corrective measures as deemed appropriate
Analyze and redistribute payment documents based on accounts payable functional areas
Resolve problems for the various internal business units and external vendor population
Analyze payment documents to ensure all standard operating procedures are being adhered to

Responsibilities

Coordinate daily workflow to meet required volume quotas for payment processing
Correspond with customers, and facilitate scheduled reoccurring payments
Prepare Access templates for uploading invoices and summary bills into PeopleSoft
Analyze vouchers in error status and determine appropriate course of action to correct them
Analyze vouchers in match exception and work with Procurement, Materials and Suppliers for appropriate resolution
Evaluate and communicate identified problems and resolutions to Supervisor
Act as liaison between Accounts Payable and assigned customers to resolve Accounts Payable general ledger related questions as well as routine payment, statement, and unresolved supplier issues
Monitor, research and reconcile items on supplier statements
Ensure supplier accounts are current and accurately reflect liabilities
Review and research supplier refund checks, apply general ledger coding and submit for deposit
Process payments to suppliers via PeopleSoft Financials utilizing invoice, check requests, expense reports and other payee documentation
Interact/Correspond effectively and courteously with various levels of management, strategic suppliers, business unit executives and various other customers
Coordinate inter-departmental activities to ensure the adequacy of payment information for A/P processing (Procurement, Real Estate, Human Resources, Materials Management, Employer Solutions, International)
Complete documentation and perform procedures to set up vendors for payment
Participate in training and strategic planning sessions for process improvement, as well as other project related teams
Assist in system testing for process enhancements and system upgrades
Maintain Supplier Masterfile and supporting tax and banking documents