Sr Program Specialist (E5301D)

Institute of Electrical and Electronics Engineers•Piscataway, NJ

16d

About The Position

The primary purpose of the Specialist position is to manage the committees that are responsible for recommending recipients for the highest awards in the IEEE awards portfolios. In addition, the incumbent will manage committee and nomination/selection activities, volunteer relations, and other duties as assigned, including supporting other committees within the CEE department as needed. This position reports to the Senior Manager, Awards Activities, and does not manage any direct reports but influences the work of others. The incumbent must be self-motivated and able to work effectively in both team and independent environments, with minimal guidance.

Requirements

Bachelor's degree or equivalent experience relevant field of study or equivalent experience Req
Work Experience 4-7 years relevant field of study or equivalent work experience Req
Must be a patient, effective communicator who is able to establish and maintain relationships and skillfully influence and advocate on behalf of the IEEE Awards Program
Must have excellent analytical, technical, and project management skills, transparent collaborator, and team player
Demonstrated aptitude for effectively and efficiently working with volunteer Boards and Committees for high-impact results
Positive, proactive work attitude and ability to excel in a fast-moving work environment with changing priorities
Skilled at crafting and delivering persuasive presentations and written materials
Must possess excellent time management, organizational, and interpersonal/communication skills
Must be able to work well under deadlines and able to handle multiple projects simultaneously
Must be fluent in business English and capable of speaking effectively on the telephone and in person-to-person situations
Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
Must be a technologically savvy worker who seeks out solutions to business challenges. Mastery of Microsoft Office programs required, and mastery of Google Apps for Business preferred
Must be able to work during weekends and/or evenings as necessary
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE\: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

Nice To Haves

Knowledge of non-profit organizations Pref
Mastery of Google Apps for Business preferred

Responsibilities

Awards Committee and Nomination/Selection Activities and other committees as assigned (80%)
Manages many of the award selection committees for awards (Medals and Recognitions). For the near term, the role will also support the Technical Field Awards program. These committees are responsible for recommending recipients for the highest awards in the IEEE awards portfolio. Each of the selection committees meets virtually three times annually.
Leads activities of one standing committee as assigned by the Senior Manager.
Ensures that the Awards program procedures and evaluation processes are carried out in a fair and equitable manner.
Collaborates with selection committees under the guidance of CEE senior management to seek appropriate candidates and confirms that nominations and endorsements are timely to move nominations forward.
Interfaces with Award selection committee chairs to craft agendas, to create and review agenda items, and seeks approvals as directed.
Authors meeting minutes/reports for awards selection committees.
Communicates any recommended enhancements or required modifications to the award committee web pages.
Provides timely and accurate responses to IEEE volunteers, nominators, endorsers, and staff on related matters that are compliant with IEEE Bylaws, Policies, and the Awards Board Operations Manual, and manager instructions.
Collaborates with the awards team, the members of the IEEE Awards Board, its Committees, the overall CEE business unit, and other IEEE organizational units to achieve the goals of the IEEE and the IEEE Awards Program.
Other Duties (20%)
Support of other committees and special projects as assigned by the Senior Director/Managing Director.
Assists the Senior Manager, Awards Activities, with Awards Board and standing committee activities
Manages other departmental projects as assigned to accomplish the organization’s goals