Contract: Part-Time Sr. Procurement Coordinator (Biotech)

Immunome, Inc.•Bothell, WA

6d•$40 - $50

About The Position

Immunome is seeking a highly organized and detail-oriented Sr. Procurement Coordinator to support day-to-day purchasing activities across the organization. This is a part-time contract position (estimated 20 hours/week) and will focus on processing purchase requests, coordinating vendor onboarding, tracking orders and deliveries, and maintaining accurate procurement documentation. The successful candidate will bring prior experience supporting procurement and purchasing operations, strong attention to detail, and the ability to partner effectively with cross-functional teams and external suppliers. This role will help ensure timely acquisition of goods and services needed to advance Immunome’s research and development programs while maintaining compliance with internal policies and quality expectations.

Requirements

B.A./B.S. in Business, Supply Chain, Finance, Biology, Chemistry or related field with 2+ years of procurement, purchasing, or supply chain experience.
Experience creating and managing purchase orders, tracking deliveries, and maintaining procurement documentation.
Familiarity with vendor onboarding processes, vendor master data maintenance, and coordinating with Accounts Payable for invoice matching.
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP/e-procurement systems (e.g., NetSuite, Prendio, Oracle) preferred.
Ability to work a part-time schedule (estimated 20 hours/week) with flexibility to meet business needs.
Working knowledge of end-to-end purchasing workflows, including requisitions, purchase orders, receiving, and invoice resolution.
Strong attention to detail and accuracy in data entry, recordkeeping, and document control.
Excellent communication and customer service skills; able to work effectively with vendors and internal stakeholders.
Ability to prioritize and manage multiple requests, shifting deadlines, and competing priorities in a dynamic environment.
Proactive problem-solving mindset with the ability to anticipate supply risks and propose practical solutions.
Comfort handling confidential vendor pricing, contracts, and sensitive business information with discretion.
Strong organizational skills, including the ability to maintain clean electronic files, trackers, and auditable documentation.
Self-directed and collaborative working style, with the ability to operate effectively in a part-time contract role.

Nice To Haves

Experience supporting purchasing in a laboratory, biotech, pharmaceutical, or regulated environment preferred.

Responsibilities

Process purchase requisitions and create/issue purchase orders (POs) for goods and services in accordance with established procedures and approval workflows.
Track order status, lead times, and deliveries; proactively follow up with suppliers and internal requesters to resolve discrepancies and prevent delays.
Maintain accurate purchasing records, including confirmations, packing slips, and receipts to support invoice matching and three-way match (PO/receipt/invoice) when applicable.
Support vendor onboarding and maintenance (e.g., new vendor requests, W-9 collection, payment terms, and vendor master data updates) in partnership with Finance/Accounts Payable.
Negotiate pricing with suppliers for routine purchases.
Request and compare quotations, coordinate pricing and lead time information, and support selection of preferred suppliers for routine purchases.
Serve as a primary point of contact for routine procurement questions, providing status updates and guidance to internal stakeholders.
Identify opportunities to improve procurement efficiency (templates, checklists, standard work) and help implement process updates in coordination with the procurement lead.
Ensure procurement activities align with internal policies, including appropriate documentation standards, segregation of duties, and data integrity in procurement systems.
Partner with Finance/Accounts Payable to support invoice troubleshooting, timely supplier payments, and resolution of mismatched or disputed invoices.
Coordinate with Lab Operations, Facilities, IT, and other internal teams to prioritize purchasing needs, schedule deliveries, and support critical business timelines.
Contribute to a responsive, service-oriented procurement function by communicating clearly, escalating risks early, and managing multiple requests in a fast-paced environment.