Procurement Coordinator

Swisher•Jacksonville, FL

20h

About The Position

For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you. The Procurement Coordinator will assist with purchase order creations, modifications, and closings of the procure-to-pay process.

Requirements

High school graduate or equivalent
3+ years of relevant work experience using basic accounting principles
3+ years of experience working with International Vendors & Customs Regulations
Demonstrated experience using an ERP system
Ability to establish and maintain accurate records and files
Ability to thrive in a team environment and build effective and positive relationships with internal customers and vendors
Quick learner with the ability to handle multiple tasks simultaneously, maintain focus and adapt to a variety of challenges
Strong orientation toward customer service
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to learn additional required business systems
Excellent written and verbal communication as well as superior interpersonal skills

Nice To Haves

Associate's degree in accounting, business administration, or finance
Expert level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience working in a manufacturing facility

Responsibilities

Creates, submits, and tracks accurate purchase orders from approved purchase requisitions
Processes approved purchase order revisions as needed when pricing, quantity, or other product information varies from original purchase requisitions
Evaluates and researches purchase order discrepancies to determine the root cause and coordinates resolutions with suppliers (e.g. over or under orders, damages, lost shipments, cancellations, or returns)
Communicates backorder status regularly with Depts and forwards substitute item information to management for review and approval
Processes the onboarding of new vendors and subsequently processes all approved purchase order and requestions through to completion
Maintains detailed reporting on vendor, item, department, subsidiary, or ad hoc information
Maintains supporting documentation related to purchase orders (e.g. Quotes, Order Confirmations, Change Orders, Tracking, and Packing Slips)
Assists Accounts Payable and Cost Accounting departments with the vendor’s financial information and invoice questions
Assists with data maintenance, reporting projects, and performing other duties as assigned