Sr. Marketing Coordinator

HKS, Inc.•Los Angeles, CA

About The Position

Overview: Manages the pursuit process ensuring accuracy, compliance, and momentum across pursuits, coordinating information, materials, and stakeholders to support high-quality, on-time submissions. Owns pursuit coordination and document management with high attention to detail while progressively taking on greater responsibility for content development, quality control, and process leadership. Anticipates pursuit needs, applies firm standards, and proactively supports team success in alignment with firm values and goals.

Requirements

Professional degree in Marketing or an equivalent combination of education and experience
Typically with 3+ years of professional services pursuit marketing experience
Proficiency in InDesign
Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
Strong writing skills with experience in graphically designed page layouts
Strong attention to detail, commitment to excellence, and timely delivery
Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
Strong organizational skills and the ability to work on multiple projects at the same time
Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
Ability to problem solve and apply innovative solutions
Ability to work collaboratively in a team environment, and independently manage priorities to deliver results
Ability to effectively meet deadlines at expected quality

Nice To Haves

Knowledge of Photoshop and Illustrator preferred

Responsibilities

Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketers
Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track
Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards
Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently
Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes
Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables
Identifies gaps in pursuit requirements and escalates issues early with recommended solutions
Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes
Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse
Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging
Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency
Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processes
Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices
Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time