Sr. Manager, Business Operations

University of Miami•Miami, FL

12d•Onsite

About The Position

The department of Neurology has an exciting opportunity for a full-time Sr. Manager, Business Operations to work onsite on the UHealth. The Sr. Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management. CORE JOB FUNCTIONS Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement. Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance. Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan. Formulates department policies and guidelines to carry out the University and department mission. Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions. Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information. Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives. Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. Department Specific Functions Assist the Department Administrators with the preparation of the service functions required to sustain clinical, educational, and research operations. Assist with Monthly Productivity Reporting and dissemination Responsible for faculty/staff Credentialing Responsible for faculty/staff onboarding and off-boarding duties. Assists Administrators in submitting appropriate documents to the Departmental HR office AND Faculty Affairs Office: Gather documents and create requisitions for new hires, costing allocations, reappointments, promotions, awards of tenure, and overload payments. Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators. Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met. Assists with preparation of capital project budget for the department. Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators. Provides information and ideas regarding strategy and operational initiatives. Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

Bachelor’s degree in relevant field
Minimum 4 years of relevant experience
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to manage a budget and work within the constraints of that budget.
Ability to direct, manage, implement, and evaluate department operations.
Ability to effectively plan, delegate and/or supervise the work of others.
Proficiency in computer software (i.e., Microsoft Office)
Any appropriate combination of relevant education, experience and/or certifications may be considered.

Responsibilities

Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies.
Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
Formulates department policies and guidelines to carry out the University and department mission.
Oversees the review, approval and reporting of all expenditures.
Reviews and approves financial transactions.
Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
Implements department human resources actions, which may include hiring, terminations, salary etc.
Recruits, trains and prepares performance reports for staff.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Assist the Department Administrators with the preparation of the service functions required to sustain clinical, educational, and research operations.
Assist with Monthly Productivity Reporting and dissemination
Responsible for faculty/staff Credentialing
Responsible for faculty/staff onboarding and off-boarding duties.
Assists Administrators in submitting appropriate documents to the Departmental HR office AND Faculty Affairs Office: Gather documents and create requisitions for new hires, costing allocations, reappointments, promotions, awards of tenure, and overload payments.
Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators.
Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met.
Assists with preparation of capital project budget for the department.
Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators.
Provides information and ideas regarding strategy and operational initiatives.
Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met.