Sr. Manager, Accounting Operations

USWM, LLC•Philadelphia, PA

About The Position

SUMMARY: The Sr. Manager, Accounting Operations is responsible for leading the accounts payable (“AP”) and associated procurement functions, while ensuring compliance with internal controls, policies, procedures, and U.S. Generally Accepted Accounting Principles (GAAP). The role will also support accounting and financial reporting, including overseeing certain aspects of month-end, as well as system and process improvements. This role drives operational excellence, cost optimization, and process improvements while managing teams and partnering cross-functionally with Finance, Departmental teams, Legal, and leadership.

Requirements

BS / BA in accounting, finance, or related business degrees.
7+ years of experience in AP, procurement, or finance operations.
3+ years of supervisory experience.
Must be PC proficient and experienced with Microsoft Dynamics GP or other automated accounting/ERP system. Must also have strong experience with Microsoft Excel (pivot tables, VLOOKUPs), Access, Word, PowerPoint, and Outlook.
Prior experience as an Administrator on Concur or a similar Travel & Expense reporting system.

Nice To Haves

Prior pharmaceutical, biotech, or life sciences experience is preferred.

Responsibilities

Oversight of all AP operations, including managing staff, invoice processing, ensuring timely and accurate vendor payments, maintaining strong vendor relationships, and month-end closing for AP and accrued liabilities.
Identify process improvements in the AP process including modifications to systems and roles/responsibilities.
Oversee the creation of purchase orders, including partnering with stakeholders to understand purchasing needs and ensure alignment with budget and business goals.
Develop and enforce procurement policies, approval workflows, and purchasing controls.
Identify opportunities for cost savings, process efficiency, and supplier consolidation.
Partner with the USWM Accounting Manager in supporting and administering the Concur T&E System and Aggregate Spend Systems and associated required reporting to CMS and states.
Assist in Budgeting and Forecasting process on an ad-hoc basis.
Finance team liaison with the R&D team for financial close, budgeting, and vendor management.
Timely review of assigned account reconciliations as needed.
Coordinate compliance with internal documentation and evaluation of internal controls, ongoing monitoring, and testing.
Prepare or review year-end audit schedules and provide other audit assistance as required.
Partner with Finance leadership and IT on system implementations, modifications, and other changes.
Establish performance metrics, SLAs, and KPIs for operational effectiveness.
Provide reporting and insights to leadership on spending, vendor trends, and operational performance.
Ensure validity and integrity of financial transactions.
Protect the organization’s value by keeping information confidential.
Partner with other members within the accounting department to ensure all financial reporting deadlines are met.
Establish and maintain effective and cooperative working relationships with co-workers and staff members, at all levels of the company.
Other duties as assigned.