Sr HSSE Coordinator

Odyssey•Chesterton, IN

About The Position

Join Odyssey Logistics and build your career with a global leader in multimodal logistics that puts people at the forefront of everything we do. We win together by operating as one team, leveraging our expertise to solve complex supply chain challenges and deliver results that matter. We innovate boldly—encouraging curiosity, fresh thinking, and empowered decision-making to move faster and smarter for our customers. We drive results with accountability and purpose, staying focused on performance, continuous improvement, and meaningful outcomes for those we serve. Our customer-centric approach is at the center of everything we do, building trusted partnerships and strategic value across our four servicing divisions: Intermodal, Integrated Marine Logistics, Transport & Warehousing—including warehousing and fulfillment solutions—and Managed Services. Guided by care, we prioritize safety, sustainability, and responsible growth for our people, customers, and our communities. At Odyssey, you’ll be part of a truly differentiated end-to-end 4PL model that pairs deep multimodal execution expertise, advanced technology-enabled operations, and data-driven analytics—giving you the opportunity to move beyond oversight, solve complex supply chain challenges, and deliver meaningful results for some of the world’s largest and most dynamic customers. Our employees receive competitive benefit offerings including comprehensive health coverage, HSA contributions, a matching 401(k), and programs designed to support your well-being and long-term success. At Odyssey, you’ll find a purpose-driven culture where your ideas matter, your impact is real, and your career can thrive.

Requirements

High School Diploma or GED equivalent is required.
One year work history in similar role and environment is required.
Must be literate in Microsoft Office software programs (Word, Excel, PowerPoint, and Outlook) and be able to type a minimum of 35 words per minute.

Nice To Haves

Knowledge of FMCSA, state and local size and weight restrictions, DOT hours of service and log auditing experience is preferred.
Previous experience with McLeod operating systems is preferred.

Responsibilities

Answer incoming calls and address needs or redirect to appropriate parties.
Maintain lease-purchase and independent contractor agreements.
Manage monthly expiring driver licenses, DOT Physicals, equipment inspections and send mailed notifications to drivers and follow up until all new documents have been obtained. Update appropriate systems with new expiration dates.
Run the motor vehicle reports (MVR) following physical renewals.
Manage annual DOT-required certificate of violations and annual MVR reports.
Update and maintain driver qualification, personal, and equipment files within FMCSA compliance.
Validate drivers are registered with the Drug and Alcohol repository, FMCSA Clearing House.
Ensure random drug tests are completed monthly
Oversize, Overweight permit ordering on various state and vendor permit websites.
Work alongside the drivers and dispatchers to determine route preferences, verify equipment and load specifications for ordering permits.
Interact with regulatory agencies regarding permitting laws, rules and regulations.
Arrange for escorts when required for oversize loads, evaluate available vendors and negotiate rates.
Audit logs for HOS violations, accuracy, completeness and compliance.
Oversee the notifications to company drivers of HOS violations and compliance expiration letters.
Assist with the onboarding of new company and contractor equipment in gathering required documentation, updating systems, preparing files and folders, providing drivers with necessary operating packets and signs.
Assist with fuel cards
Conduct ELD training and hours of service training for new hire driver orientations.
Mintor log and camera violations in Samsara
Support the collection and various state account reconciliations for accounting and billing purposes.
Assist with updating license plates for increase weight limits, plate transfers, etc.
Assist with annual process of gathering 2290, and annual renewal process for IRP, IFTA, UCR, Service Agreements.
Assist with records destruction and file audits as needed or requested.
Assist other associates with compliance duties as needed.
Assist with other safety clerical duties, equipment files, etc.
ALL OTHER DUTIES AND PROJECTS AS ASSIGNED.