Sr Grants & Contracts Analyst

Johns Hopkins University•Baltimore, MD

28d

About The Position

The Sr. Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the Global Awards portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc. Specific Duties & Responsibilities: Grants & Contracts Management Provide guidance on USG and other donor rules and regulations, including updates and revisions. Collaborate with the Grants & Contracts Manager to develop and negotiate contractual documents. Problem-solve the complexities of contractual situations, common issues, or audit findings. Collaborate and negotiate with key donor staff, including the AO/AOR/ applicable donor counterparts. Facilitate submission of prior approvals, waivers, extensions and all other critical contractual actions. Communicate with Global project teams on requirements, timing, status and results of contractual actions. Ensure compliance with contractual requirements particularly in terms of reporting. Identify and reviews components of required financial and programmatic reports for donor submission. Prepare for, and/or participates in audits. Apply expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations. Apply expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc. Review and Analysis of Contracts Provide support for the contracts process to ensure completeness of documentation in accordance with established timelines. Apply understanding of the contracts process to review and analyses agreements for completeness and accuracy against established requirements. Recommend modifications to agreements to ensure all relevant and required information is captured. Grant/Subgrant and Contractual Funds Management Track funds for awards and subawards. Engage with sub-contractors/grantees to provide capacity building and support. Review subaward invoices and liaises with JHU to ensure payments and resolve issues and delays. Provide inputs on work plan and budget development. Communicate with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management. Collaborate with the Program Finance Team in resolving financial questions directly related to active award portfolio. Proposal and Post-Award Process Provide guidance on the basic proposal process from start to finish (pre-award, award and post-award). Assist with transition from proposal to award set-up and post-award. Identify and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process. Set-up the award within Jhpiego (JHU) required systems. Contractual Databases Navigate and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov). Identify and troubleshoots issues at various points in the submission process and maintains quality control. Training Organize and assist with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff. Continuous Improvement Contribute to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials. Procurements Provide guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders). Provide guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego's and JHU's policies and procedures. Provide guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors. Liaise and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings.

Requirements

Bachelor's degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Demonstrated experience managing USAID funded projects
Strong knowledge of post-award process
Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
Strong understanding of cooperative agreements, grants and contracts
Demonstrated ability to work with professionals at all levels of the organization
Demonstrated expert-level skills in planning, organizing and managing multiple tasks
Ability to work independently and exercise judgement
Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
Strong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skills
Demonstrated ability to maintain a high level of professionalism and confidentiality
Proficiency in MS Office 365
Ability to travel up to 10% as needed

Nice To Haves

5 or more years in a related field i.e. contracts or finance with a multi-office and multi-national international development organization
Project Management Certification
SAP, JAWS, SWiFT knowledge

Responsibilities

Provide guidance on USG and other donor rules and regulations, including updates and revisions.
Collaborate with the Grants & Contracts Manager to develop and negotiate contractual documents.
Problem-solve the complexities of contractual situations, common issues, or audit findings.
Collaborate and negotiate with key donor staff, including the AO/AOR/ applicable donor counterparts.
Facilitate submission of prior approvals, waivers, extensions and all other critical contractual actions.
Communicate with Global project teams on requirements, timing, status and results of contractual actions.
Ensure compliance with contractual requirements particularly in terms of reporting.
Identify and reviews components of required financial and programmatic reports for donor submission.
Prepare for, and/or participates in audits.
Apply expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations.
Apply expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.
Provide support for the contracts process to ensure completeness of documentation in accordance with established timelines.
Apply understanding of the contracts process to review and analyses agreements for completeness and accuracy against established requirements.
Recommend modifications to agreements to ensure all relevant and required information is captured.
Track funds for awards and subawards.
Engage with sub-contractors/grantees to provide capacity building and support.
Review subaward invoices and liaises with JHU to ensure payments and resolve issues and delays.
Provide inputs on work plan and budget development.
Communicate with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management.
Collaborate with the Program Finance Team in resolving financial questions directly related to active award portfolio.
Provide guidance on the basic proposal process from start to finish (pre-award, award and post-award).
Assist with transition from proposal to award set-up and post-award.
Identify and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
Set-up the award within Jhpiego (JHU) required systems.
Navigate and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov).
Identify and troubleshoots issues at various points in the submission process and maintains quality control.
Organize and assist with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff.
Contribute to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials.
Provide guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders).
Provide guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego's and JHU's policies and procedures.
Provide guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors.
Liaise and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings.