SR FINANCIAL SERVICES ACCOUNTANT-PAYROLL - 55002877

State of Florida

11d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: District Two – Financial Services 1109 S Marion Ave Lake City, Fl. 32025

Requirements

Knowledge of and ability to use general office equipment.
Knowledge of Microsoft Word and Excel.
Knowledge of office procedures and practices.
Knowledge of basic filing practices.
Knowledge of accounting principles, practices and procedures.
Knowledge of an accounts payable system and payment processing.
Knowledge of contract terminology and statutory regulations.
Skilled in performing work that requires a high level of attention to detail.
Skilled in good customer service.
Skilled in auditing.
Skilled in organizing records, handling multiple tasks, and handling interruptions.
Ability to organize and file materials.
Ability to use a personal computer and email.
Ability to research unidentifiable invoices/documents.
Ability to sort, distribute and maintain fiscal records.
Ability to follow oral and written instructions.
Ability to establish and maintain working relationships with customers.
Ability to work in a team environment with shared tasks.
Ability to perform basic arithmetic calculations.
Ability to work independently and prioritize work assignments to meet deadlines.
Ability to communicate effectively orally and in writing.
Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures.
Ability to deal with internal and external customers in a prompt, professional and courteous manner.
Ability to review documents for accuracy and completeness.
Ability to work timely and accurately under pressure and handle difficult situations.
3 years of professional business work experience. Or An Associate’s Degree from an accredited college or university and one year of professional business work experience.

Responsibilities

Coordinate and process payroll transactions such as terminations, warrant cancellations, salary certification, on demand, leave adjustments and other adjustments. Review Payroll Exception Reports and process corrections as required. Activities are to include, but are not limited to, monitoring and taking appropriate action on all available payroll related reports (i.e. over/under report, missing timesheet report, Leave Without Pay report, etc.). Determine and take the necessary corrective actions. Process Time Sheets and Leave corrections, retroactive pay adjustments and the collection of overpayments. Communicate payroll issues and resolve payroll problems with Central Office and the Bureau of State Payrolls.
Prepares various monthly budget reports and analyses for management. Reviews financial records which display budget balances and make adjustments as needed.
Audit and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles. Audits and processes Right of Way court deposits, orders of taking, land payments and moving expenses. Verifies payments are in accordance with applicable Florida Statutes and rules and regulations of Department of Transportation. Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval.
Reconcile and maintain the District’s Sick Leave Pool program. Reconcile and maintain the Agency’s Sick Leave Transfer program.
Provide customer service to internal and external customers and conduct periodic training on related Payroll functions.
Complete the Final Salary Certification for employees retiring or signing on for the Deferred Retirement Option Program (DROP). Advise employees on leave of absence status the number of hours needed to cover their payroll deductions. Review, analyze and reconcile Workman’s Compensation records to ensure that State of Florida payments and those of the Division of Risk Management are properly reflected. Voucher insurance contributions to ensure payment of Health and Life insurance payments are accurate.
Participates in all operational audits relevant to Payroll.