Sr. Executive Assistant

Atlassian • San Francisco, CA

1d • Hybrid

About The Position

Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity.

You’ll join a global Leadership Operations team of over 100 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Our centralized structure ensures you have the support of experienced Managers who partner closely with you and your leaders. Instead of working in silos, we thrive as a unified, collaborative community.

We openly share ideas, ask questions freely, and support each other every step of the way. If you’re an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you!

Atlassian is committed to supporting your career growth within Leadership Operations. We provide transparent role expectations and well-defined progression paths, including opportunities to lead key projects, drive strategic initiatives, and take ownership of LO programming. In addition, Atlassian’s culture of internal mobility empowers you to explore new challenges and expand your impact beyond your current role.

Requirements

• You have 10+ years demonstrated experience in an Executive Assistant role, supporting senior leaders, preferably in a global technology environment.
• You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.
• You're a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.
• You're a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.
• You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You're a high performer and keen to drive impact.

Responsibilities

• Independently manage complex executive calendars, making strategic decisions to optimize leaders’ time and proactively resolve conflicts across multiple time zones.
• Guide leaders to optimize for efficiency, using independent judgment on all actions.
• Ensure meetings have clear agendas, outcomes, and the right attendees; proactively schedule follow-ups, reviews, and checkpoints.
• Prepare leaders for meetings with comprehensive briefing materials and logistics; capture detailed notes and action items, ensuring seamless follow-up and execution.
• Operate independently to create event agendas, working closely with Chiefs of Staff and influencing content and outcomes.
• Lead the planning, coordination, and execution of high-impact virtual and in-person events (off-sites, conferences, business gatherings), managing all logistics, vendor relationships, and contract negotiations.
• Serve as the primary point of contact for event communications, keeping stakeholders informed and aligned.
• Act as a strategic partner to executive leadership, influencing priorities and driving complex, cross-functional projects that extend beyond the leader’s org (e.g., enterprise-wide or customer-facing initiatives).
• Take ownership of internal communications: draft and send Slack messages, create and update Confluence pages, and prepare presentations for org-wide meetings.
• Ensure alignment and clarity across global teams, fostering a cohesive and informed organizational culture.
• Drive the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences (leadership meetings, offsites, town halls, quarterly planning).
• Anticipate needs and address potential challenges before they arise, ensuring leaders are always well-prepared.
• Provide guidance on Atlassian’s expense policies for the leader’s org.
• Independently approve expense reports and purchases on behalf of the leader.
• Actively manage and track budgets, working with your Finance partner to determine annual allocations and ensure alignment with financial goals.
• Oversee and manage expense reports, purchase orders, and compliance with company policies.
• Strategically manage all aspects of travel, including complex itineraries, visa processes, and on-the-ground logistics.
• Make independent decisions to optimize leader’s time during travel, including identifying opportunities for high-value meetings.
• Ensure seamless travel experiences by anticipating needs and resolving issues proactively.
• Lead or consult on Leadership Operations (LO) projects.
• Mentor other Executive and Administrative Assistants, contributing to the growth and development of the team.
• Ambassador for Atlassian Leadership Operations, representing our vision internally and externally.
• Lead and contribute to LO craft improvements, best practices, and process development.
• Leverage Atlassian’s suite (Jira, Confluence, Trello, Loom), Google Workspace, Slack, Zoom, and Workday to drive productivity and collaboration.
• Create insightful reports and dashboards to support decision-making.

Benefits

• Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit go.atlassian.com/perksandbenefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed