Sr. Executive Assistant, Business Affairs (20th Television)

Disney • Burbank, CA

45d

About The Position

20th Television is seeking an Executive Assistant to the EVP of Business Affairs to support in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. The ideal candidate is a detail-oriented individual, and time management and multi-tasking skills are essential. This position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). A high degree of confidentiality and discretion are expected in regard to all matters and documents. Candidates should be prepared to collaborate and multi-task to cover additional duties as needed.

Requirements

• 2+ years of administrative assistant experience in a high-volume entertainment desk at a studio, network, production company or talent agency.
• Strong computer proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.
• High level of integrity, discretion and professionalism in dealing with senior professionals.
• Must be able to complete a high volume of tasks and projects quickly with little guidance and react with appropriate urgency to situations and events that require a quick response or turnaround.
• Strong written and verbal communication skills.
• Tech-savvy with the ability to quickly learn and adapt to new software, tools, and technologies.
• Ability to independently prioritize work and handle multiple tasks with set deadlines as a top priority and possess excellent organizational and tracking skills.
• Client-service oriented, with great attention to detail while still meeting tight deadlines, and the ability to easily switch gears.
• Ability to visually communicate data through charts and grids.
• Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.
• Maintain a positive, professional demeanor under pressure.
• Ability to anticipate the executive's needs and effectively handle frequently changing priorities.
• Maintain flexibility and adaptability, changing course of action quickly when necessary.
• Approaches work with a strong sense of purpose, competence, authority, and compassion.
• Resourceful and critical approach to understanding and resolving issues.

Nice To Haves

• 3+ years of administrative assistant experience on a high-level desk.
• Knowledge and passion for entertainment and media.
• Four-year college degree or equivalent work experience.

Responsibilities

• Represent the office of the EVP by effectively communicating with teams both internally and externally.
• Curate meeting preparations materials - compile grids, and curate relevant information across multiple projects.
• Manages and directs phone calls and written correspondence and facilitates the execution of documents.
• Answers phones; manages calendars, meetings, and conference calls; books/confirms travel; and manages expense reports.
• Manage flow of information and files in/out of office.
• Coordinates with accounting to track payment milestones and ensure timely payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees