Sr. Executive Administrative Assistant

LPL Financial • Austin, TX

3d • $22 - $36 • Onsite

About The Position

We are currently looking to hire an Executive Administrative Assistant who will provide support to SVP's in Platform Modernization organization . The individual will provide executive administrative support, with primary responsibilities including managing heavy travel, phones, scheduling meetings, maintaining calendars and files, generating and mailing correspondence and other duties as assigned. This is an in-office (Austin, TX) position. We want strong collaborators who can deliver a world-class client experience. We are looking for people who thrive in a fast-paced environment, are client-focused, team-oriented, and are able to execute in a way that encourages creativity and continuous improvement. We want strong collaborators who can deliver a world-class client experience. We are looking for people who thrive in a fast-paced environment, are client-focused, team oriented, and are able to execute in a way that encourages creativity and continuous improvement.

Requirements

• 6+ years’ experience in an executive assistant role, and 2+ years supporting technology executives
• 6+ years of extensive experience and comfort in working with high-level executives. This is a high visibility position.
• 6+ years of experience with travel arrangement experience, with proven success working across time zones
• 6+ years of experience with exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word, Confluence. (MS Office Certification or equivalent operating knowledge preferred)
• 6+ years of experience with management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule.
• Ability to prioritize and work efficiently in a fast-paced, busy department. This person will interact with peers, senior managers, and other staff in their department
• Excellent organizational and customer service skills
• Superior writing and editing ability
• Excellent oral and written communication skills
• Must be proactive in meeting and exceeding the needs of a leader and handle confidential information
• Ability to meet deadlines and multi-task in a fast-paced environment

Nice To Haves

• Financial Services industry experience or supporting operations organization is a plus
• Previous project management experience preferred, but not required

Responsibilities

• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to, answering multiple phone lines, scheduling and coordinating meetings, and other general administrative functions.
• Heavy Travel coordination: arranging all aspects of travel, including air, lodging, and transportation in conjunction with the corporate travel department
• Serve as a go-to resource for executive and other staff members
• Create solid working relationships with other administrative staff and others within the department
• Other ad hoc projects as assigned
• Calendar all meetings and keep the Managing Director current with any changes; provide materials and order food/beverages where applicable.
• Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently
• Prepare and review all documents for meetings as well as any department communications

Benefits

• LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees