Sr. Executive Administrative Assistant (to CMO)

Datasite•New York City, NY

9h•Hybrid

About The Position

The Sr. Executive Assistant (EA) directly reports to the CMO and works closely with the broader Marketing Leadership Team (MLT). This role goes beyond traditional administrative duties, offering the opportunity to help coordinate key strategic marketing initiatives and support high value projects. The ideal candidate has a pleasant demeanor, strong respect for confidentiality, a collaborative spirit, and a customer-service oriented attitude. Essential skills include excellent project management competencies, strong verbal communications and proofreading skills, database and technology savvy, a love of multitasking, and the ability to maintain calm under pressure. This position is hybrid with 3-4 days per week in our NYC office.

Requirements

Outstanding administrative and project management skills with high attention to accuracy, detail, and organization
Ability to develop timelines and execute on time
Sound judgment and discretion in handling confidential matters
Calm and effective under pressure, with strong problem-solving and analytical abilities
Exceptional verbal and written communication skills
Diplomatic and tactful in working with diverse constituencies
Collaborative mindset with the ability to work independently and make decisions
Adaptability in a fast-paced, evolving environment
Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook)
Minimum 5 years of executive assistant experience supporting a CMO or senior marketing executive
Bachelor’s degree or equivalent education and professional experience
Minimal travel required

Nice To Haves

Experience in Tools like Workday, Concur, Board portals, Docusign, is a plus

Responsibilities

Provide high-level administrative support to the CMO, including calendar management, travel coordination, expense reporting, and project coordination
Ensure the CMO is prepared for all appointments and deadlines with necessary materials and context
Draft and distribute correspondence, reports, presentations, and other documents—often of a highly sensitive and confidential nature
Maintain a conflict-free calendar and ensure adequate travel time between meetings
Serve as a trusted liaison for internal and external stakeholders, including direct communication on behalf of the CMO with Board members and senior leaders
Demonstrate initiative by identifying and resolving issues before they escalate to the CMO
Support NYC office facilities needs and maintain Marketing org charts
Provide travel & expense support.
Collaborate with other C-suite executive assistants to coordinate on various projects and initiatives
Ensure executives meet commitments and deadlines by tracking deliverables and following up on action items
Support and coordinate Marketing-led initiatives and projects as direct by the CMO:
Manage project tracking and timelines
Provide executive summaries / updates on initiatives (PPT, Excel reporting etc.)
Keep CMO apprised on project status and team milestones
Help plan team-building events and department culture activities
Support onboarding, mentorship, and employee development initiatives
Liaise with other departments and committees to accomplish special projects for the CMO