Sr. Director/Director, Department Administrator

Morehouse School of Medicine•Atlanta, GA

69d

About The Position

The Director of Department Administrator oversees a department's administrative, financial, human resources, operational, and academic support functions within the Morehouse School of Medicine (MSM). Working closely with the department chair and school leadership, the administrator ensures effective management of departmental resources and supports faculty, staff, and students in advancing the department's education, research, and clinical missions. This role has a matrixed reporting relationship to the Department Chair and the AVP of Academic Financial Services.

Requirements

Strong leadership and organizational skills, with the ability to manage diverse teams and complex operations.
Excellent interpersonal and communication skills, with the ability to collaborate across multiple levels of leadership and external partners.
Proficiency in financial analysis, forecasting, and reporting.
Deep understanding of clinical operations, research administration, and academic affairs.
Knowledge of compliance, risk management, and healthcare regulations (e.g., HIPAA, IRB, ACGME).
Skilled finance and administrative professional with 10+ years of experience and a track record of success.
Ability to establish and cultivate effective relationships and teams with various levels of professionals.
Advanced knowledge of Excel and other Microsoft Office programs
Familiarity with Banner or other ERP systems.
Bachelor's degree from a regionally accredited college or university is required.
Minimum of 5-7 years of progressively responsible administrative experience, preferably in academic medicine, higher education, healthcare, or research settings, with a minimum of five (5+) years in a supervisory role
Demonstrated financial acumen and financial skills for modeling, controls, and budget management.
Strong interpersonal and communicative skills and
Highly detail-oriented and executes with precision and accuracy.
Ability to convey and explain complex information in a simplified way to others and
Proficiency in multi-tasking, time management, and in establishing and organizing priorities; and
Experience in clinical practice operations, research administration, and educational program support.
Proven track record in budget development and financial management of department unit funding sources ranging from $10M to 50M

Nice To Haves

Master's degree in business or healthcare administration from a regionally accredited college or university

Responsibilities

Financial and Budget Management:
Develop, manage, and monitor the department's annual operating and capital budgets in coordination with the MSM finance offices.
Oversee department funds, including clinical revenue, grants, contracts, endowments, and other sources.
Directs and supervises the activities of the administrative staff in areas including requisitions and purchasing.
Run and manage department P&L, proformas, and reconciliations.
Provide financial reports, forecasts, and analyses to the department chair and leadership for informed decision-making.
Responsibly steward and optimize the use of funds and monitor financial health to accomplish the mission of the department or unit.
Ensure compliance with institutional and sponsor financial policies and regulations.
Human Resources and Faculty Affairs:
Manage faculty and staff human resources activities, including recruitment, onboarding, compensation, performance management, and professional development.
Coordinate faculty appointment, promotion, and tenure processes with the Office of Faculty Affairs and Development (OFAD).
Collaborate with MSM HR and OFAD on contracts, compensation, and employee relations issues.
Facilitate the faculty compensation plan data analytics and other academic survey-related data.
Ensure adherence to university policies, labor laws, and best practices in employee relations.
Responsible for providing guidance and training to staff and faculty to ensure compliance with internal controls, policies and procedures, and processes of the institution and external entities.
Clinical Operations Support:
Collaborate with MHC and health system partners to support clinical operations, faculty practice plans, and patient care initiatives.
Provide strategic oversight for educational programs, including residency, fellowship, and medical student training.
Ensure educational program accreditation and compliance with ACGME and LCME standards.
Support clinical faculty in aligning academic and clinical responsibilities.
Research and Grant Administration:
Oversee research portfolio, including pre-award grant submission processes and post-award management.
Coordinate research space, resources, and administrative support for principal investigators (PIs).
Ensure compliance with grant and contract guidelines and support principal investigators (PIs) in meeting research goals.
Collaborate with research administration offices for timely submissions, reporting, and financial oversight.
Educational Program Administration:
Support administration of educational programs, including medical student education and continuing medical education (CME).
Oversee coordination of course schedules, teaching assignments, and evaluations.
Ensure compliance with accreditation standards and institutional policies.
Facilities, Space, and Resource Management
Oversee departmental facilities, including office, laboratory, and clinical space utilization.
Coordinate space planning, renovations, and maintenance with facilities teams.
Manage equipment, IT resources, and supply procurement.
Policy Compliance and Risk Management:
Ensure departmental compliance with MSM, hospitals, and regulatory agency policies.
Implement internal controls and risk management strategies.
Coordinate with compliance and legal teams as needed.
Administrative and Operations Leadership:
Provide comprehensive administrative management and leadership for all department operations, including clinical, academic, and research programs.
Serve as a strategic partner to the Department Chair, advising on organizational structure, resource allocation, and department priorities.
Manage internal communications to ensure alignment of department goals across faculty, staff, and trainees.
Develop, implement, and maintain administrative and operational policies and procedures.
Manage departmental workflow, communications, and organizational processes to ensure efficiency and compliance.
Supervise the finance and business operations manager and other finance or administrative staff to ensure their needs, work, and institutional requirements are met. This is done in collaboration with the unit leadership (Chairs, Center Directors, VPs, etc.), who have oversight responsibility with the Directors for work within their unit(s).
Represents the chair in administrative meetings and conferences. He/she must be a strategic thinker who can easily translate the vision to staff and faculty.