Sr. Development Coordinator

American Heart Association • Tulsa, OK

22h • Hybrid

About The Position

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. We’re hiring a Senior Development Coordinator in Tulsa, OK. This position performs fundraising support and program assistance by providing ongoing project management for Tulsa’s events and initiatives. Work involves event coordination, volunteer management, driving revenue, and performing internal support work while collaborating with staff. This role provides administrative support for the Tulsa office. This is an office-based position that offers a hybrid schedule. Our office is located in Tulsa, OK. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

• High School Diploma/GED required.
• At least 5 years of prior administrative support experience in a related environment.
• Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
• Ability to prioritize and develop solutions for effective decision-making.
• Ability to work independently, prioritize, and balance multiple tasks simultaneously.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work outside of standard hours, which may involve some evenings and/or weekends.
• Ability and willingness to travel locally throughout the territory. Requires access to reliable transportation.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

Nice To Haves

• College degree preferred.

Responsibilities

• Coordinate and collaborate with vendors or volunteers to implement logistics for multiple fundraising events such as the Go Red for Women Luncheon, Heart Challenge, and Heart Ball events, including infrastructure, lighting, sound, food, and beverage, etc.
• Support the Executive Director with the Board of Directors reporting, preparation for board meetings, and communication with board members.
• Support the Executive Director with implementing stewardship for the market and other tasks related to the market.
• Prepare, edit, and maintain fundraising materials and presentations as well as event collateral and marketing material.
• Coordinate the vendor contract process for all core campaign events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. This would include preparing/submitting proposals for Proposal Pro, Attachment A’s, and all tasks associated with that system. Work collaboratively with other Sr. Development Specialists on Heart Ball and Sweetheart-related contracts. Coordinate logistics for auxiliary events and virtual events.
• Oversee and handle all aspects related to the office facilities and general office including ordering supplies for the office, working with the building maintenance contractor when repairs or maintenance are required, pay invoices as needed.
• Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Ensure expenses for events are coordinated with Sr. Director Heart Ball, Go Red for Women Director, Heart Walk Director, as well as monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events. Prepare and distribute reports as requested.
• Maintain data entry of sponsorships, donations, auction items and bids and other financial gifts for Heart Ball, Teens of Impact/Sweethearts, Go Red for Women, Circle of Red, and Heart Walk.
• Maintain the attendance, fundraising, ticket/table sales, and other records of the Teen of Impact/Sweetheart and Circle of Red programs.
• Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
• Train volunteers and run assignments onsite during event. Act as volunteer liaison.
• Travel will be required to events within Tulsa and the surrounding service territory.

Benefits

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs.
• Benefits – We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees