Sr Contract Administrator

Pep Boys•Bala-Cynwyd, PA

73d•Hybrid

About The Position

The CMS Administrator plays a key role in the company’s daily operations, collaborating with personnel across all functional areas to manage the progression of contracts through our Law and Compliance Department, including oversight of our internal CRM system. This position requires a responsive, detail-oriented team player with strong communication skills and the ability to handle diverse responsibilities in a fast-paced environment. The CMS Administrator serves as a liaison between the Legal team and various departments and is considered an administrative role within the organization.

Requirements

A minimum of 5 years’ experience in contracts administration.
Bachelor’s degree required.
The ideal candidate will have a strong, practical background in, and understanding of, contracts and the contracts administration process, gained in either a law firm or in-house environment.
Ability to assess contract requirements, special provisions and general terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedures.
Strong written and verbal communication and interpersonal skills.
Sound judgment and decision-making skills.
Excellent time management skills and the ability to prioritize work.
Strong attention to detail and organizational skills with the ability to multi-task and meet deadlines.
Ability to adapt to changing priorities and demands as well as work under pressure.
Effectively handle sensitive and confidential information.
Work effectively as part of a team.
Desire to learn and undertake additional, progressive levels of responsibility.
Strong working knowledge of a wide variety of agreements, including nondisclosure agreements, master services agreements, statements of work, merchandising vendor agreements, government contracts and other agreements is required.

Nice To Haves

Paralegal experience and Paralegal Certification preferred but not required.
Contracts drafting and negotiation skills are helpful but not required.
Paralegal Certificate Preferred

Responsibilities

Administers the company’s contracts through its lifecycle processes and ensure compliance with internal policies and procedures.
Assists company personnel with all aspects of the contracts process.
Provides status updates on contracts as needed and handles the contract signing process.
Collects and archives contracts and required internal approvals in accordance with company policies and procedures.
Acts as a subject matter expert and resource on the company’s contracts management system, providing training and expert support to all users. Administers and maintains the contract management system, updates user profiles, workflows and templates.
Serves as a back-up to the company’s Corporate Paralegals. Reviews and distributes notifications received from the company' s statutory agent.
Attends and coordinates weekly meetings with in-house and external counsel and various company departments. Maintains meeting trackers.
Drafts and edits various contracts under the supervision of the company’s legal counsel, such as, termination letters and NDAs. Reviews NDAs and works with company's legal counsel to address redlines. Maintains the company's form agreements files.
Prepares and distributes reports on contracts department performance metrics. Prepares a weekly report showing all open contract items and how many contracts the legal team has moved forward.
Assists with, or manages special projects related to the company's contracts function.
Performs other duties as assigned from time to time.