Sr Commercial Office Specialist

AspenTech•Medina, MN

30d

About The Position

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community. The Role The Senior Commercial Office Specialist is responsible for organizing, authoring, and presenting customer facing responses including budgetary quotes, requests for information, proposals, market assessments, and contracts. Senior Proposal and Contract Specialists are a liaison between DGM's Sales Managers, Executive Management, Solutions Engineering, Product Management, and potential customers and have the ability to manage complex proposal and contract deliverables that may fall outside company standards. As a Senior position within the proposal and contract team, you will provide quality oversight for other proposal and contract deliverables, while also working with the team leadership on process improvement initiatives. Your Impact For your assigned proposal and contract projects, define the approach, maintain ownership and accountability for the schedule, align the business position to corporate objectives, ensure quality deliverables, and manage full authorization and approval of the final customer-facing package.

Requirements

Bachelor's Degree in Business, Economics, Communications, Finance, or related field.
Minimum of 3 years experience with proposal and contract administration, or related experience.
Excellent administrative, organizational, and interpersonal skills.
Excellent oral and written communication skills.
Strong analytical and problem-solving skills.
Strong attention to detail.
Strong ability to manage several projects simultaneously.
Experience in an international business environment; ability to work with customers, coworkers, partners in different countries, cultures, time zones, work styles, etc.
Experience with Microsoft Office 365 suite of products.
Experience with Salesforce or similar sales opportunity tracking system.
Experience with JIRA or similar work tracking system.

Nice To Haves

Fluency in Spanish desirable.
Fluency in English and Spanish, any other languages desirable including Italian, Polish, Romanian, etc.

Responsibilities

Review understand RFPs from both nationwide and worldwide AspenTech customers.
Ensure financial details for each proposal/contract follow AspenTech's needs for Banking, Legal, Security, Development, Business/Commercial Terms and Conditions.
Prepare and manage customer correspondence and communications.
Follow and reference historical pricing and market assessments to support internal pricing reviews.
Facilitate the corporate authorization and approval process – adherence to corporate guidelines and commercial model.
Work with Solutions Engineering, Sales Management, Product Management, and Executive Management to determine approaches and prepare proposals and contract documents.
Act as primary point of contact with internal and external customers to provide support, administrative, and organizational services regarding proposals and contracts.
Lead and participate in customer meetings and conference calls pertaining to proposals and contracts.
Provide up-to-date information into sales pipeline and forecasting data and do so with accuracy and aligned with proposal solutions as iterations are negotiated.
Work with a full range of AspenTech staff to identify and document commercial and technical risk for each proposal.
Work with minimal oversight to complete large-scale, complex proposals or where customer-originated terms and conditions require a coordination of a broad team of subject matter experts within the AspenTech organization.
Provide supervisor responsibilities to ensure quality deliverables and adherence to AspenTech processes for other proposals and contract managed by less experienced members of the team.
Offer suggestions and lead process improvement initiatives focused on improving the overall efficiency of the team.