Sr. Business Coordinator (Temporary)

Warner Bros. Discovery•Atlanta, GA

1d•Onsite

About The Position

The Senior Business Coordinator (Temporary) works closely with executives and management, providing administrative and operational assistance to all members of the CNN Design team. Responsibilities include high-volume scheduling, administrative support, project management, record upkeep, onboarding and guide staff on corporate policies. This role requires adaptability in a fast-paced environment, with occasional support for high-profile talent. The coordinator must be able to work independently and within a team and be reachable by phone 24/7.

Requirements

BA preferred, or equivalent experience.
5+ years of strong business operations and administrative experience.
Experience managing staff logistics and familiarity with scheduling programs.
Proficient in Microsoft Office programs.
Tech-savvy and quick to learn new tools to support various requests.
Knowledge of a project management software, such as Airtable, to efficiently track project progress, resource allocations and employee PTO.
Experience with HR & Finance Software such as Workday.
Proficient in expense management, travel coordination, and invoice software.
Outstanding communicator with a solution-oriented approach and exceptional organizational and interpersonal skills.
Remarkable client service, discretion and time management skills.
Thrive in a fast-paced environment and can manage many projects/tasks at once with ease and poise.
Excel at fostering relationships across departments and cities to provide seamless service.
Diplomatic communicator regarding employee requests and bureau policies.
Comfortable in a busy newsroom environment with frequent disruptions.

Nice To Haves

Interest in the news of Washington politics and policy.
Experience in media, news, and/or entertainment industry.

Responsibilities

Manage busy calendars for two executives, including last-minute adjustments for meetings and travel.
Assist the CNN Design team with on-site requests and other short turnaround needs including workspace requests, conference room setup, catering, ordering of supplies, tours and general administrative help including basic technical support.
Submit expense reports, ensuring all costs are justified and in compliance with company policy.
Work frequently with Accounting, Finance, Legal, Travel, Network Bookings, People & Culture as well as high-profile outside groups and visiting delegations.
Maintain a visible and engaged presence within the CNN Design group.
Attend projects overview meetings.
Conduct political research, interest in the news of Washington politics and policy a plus.
Work independently with outside vendors to negotiate bureau needs.
Monitor, edit, and maintain records, such as staff lists, titles, addresses, contract renewals and PTO allowance.
Support team members through the onboarding process, which includes, but is not limited to: monitoring progress with HR and recruiting, ordering and distributing/shipping equipment, creating tickets for software access, email distribution lists, etc., and going over company policies.
Review, gather, and format allocations for the finance team to ensure an accurate representation of the costs of the team’s resources by show team/project.
Act as the main point of contact with Finance for the CNN Design team.