Research Business Coordinator II/Sr.
About The Position
We are seeking a highly organized, detail-oriented and proactive Business Coordinator II/Senior to provide comprehensive administrative and business operations support in the Research Division. This role requires a self-motivated professional with strong attention to detail, proven ability to thrive in a collaborative team environment while supporting shared goals, and contributing to an inclusive and high-performing team culture. The ideal candidate anticipates needs before they arise, manages multiple priorities with minimal oversight, and consistently delivers exceptional service and execution. This individual will play an important role in ensuring seamless business operations while identifying opportunities to improve processes, reporting, and efficiency through strong technical and analytical skills.
Requirements
- Less than two years of experience
- Strong attention to detail
- Proven ability to thrive in a collaborative team environment while supporting shared goals, and contributing to an inclusive and high-performing team culture
- Self-motivated professional
- Anticipates needs before they arise, manages multiple priorities with minimal oversight, and consistently delivers exceptional service and execution
- Strong technical and analytical skills
- Advanced Excel skills (including pivot tables, formulas, and data analysis)
- Ability to troubleshoot moderate to complex problems and issues
- Demonstrates Self-Awareness
- Problem Solving
- Action-Oriented
- Collaborates
- Communicates Effectively
Nice To Haves
- Bachelor’s degree or four years equivalent experience
Responsibilities
- Provide high-level coordination and operational support to internal stakeholders and leadership.
- Anticipate their needs and proactively manage priorities to ensure seamless execution of business activities.
- Maintain continuous stakeholder engagement through timely communication and regular progress updates.
- Coordinate all aspects of domestic and international travel arrangements for stakeholders, including flights, accommodations, ground transportation, and itineraries while ensuring compliance with company policies.
- Oversee expense reporting and reimbursement processes while ensuring compliance with company policies.
- Track and reconcile travel and event-related expenses.
- Coordinate and manage complex logistics for meetings, conferences and events, partnering with internal teams across the organization to ensure all details are addressed. This includes coordinating catering, AV, meeting space, registration, onsite support, and other event logistics.
- Leverage advanced Excel skills (including pivot tables, formulas, and data analysis) to build trackers, reporting tools, and dashboards that support business operations.
- Identify opportunities to improve operational efficiency and streamline recurring processes by supporting automation initiatives through tools such as PowerBI, reporting dashboards, or workflow automation.
- Able to troubleshoot moderate to complex problems and issues as they arise.
- Perform other duties as assigned.
Benefits
- Comprehensive healthcare options (Medical, Dental, and Vision)
- 401K match, and a fully funded pension plan
- Paid vacation and holidays; flexible work environment
- Generously subsidized public transportation
- Annual tuition reimbursement
- Professional development programs, training and conferences
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
