Sr. Analyst, Sourcing and Procurement

The Guitar Center Company • Westlake Village, CA

1d • $90,000 - $100,000

About The Position

The Sourcing and Procurement Analyst will be responsible for providing
analytical, internal, and customer-facing support to the Indirect Procurement
and Accounts Payable functions (Procure to Pay process). This person brings a
team player mentality. They are responsible for daily administrative and data
entry related to vendor enablement, systems reporting, and support. They provide
backup to the Sourcing, Procurement & Accounts Payable teams. They will be
responsible for initial training and primary support for Basware system users,
gathering and analyzing data as well as providing procurement analyses on
monthly, quarterly, and annual spend.

Requirements

• Bachelor's Degree (or 4 years of relevant work experience) preferably in Business, Finance, Supply Chain, or related field.
• 4 years of proficient work experience (in addition to degree or years of previous experience) supporting Procurement/Sourcing, Supply Chain or Accounts Payable teams (or similar)
• Analytical Skills: Strong analytical skills and proficiency in data driven decision making. Works well with multiple analysis and visualization tools. Able to explore large datasets to identify issues and extract meaningful insights, which can be used to better understand and improve business performance.
• Business Acumen: Excellent communication, collaboration, stakeholder engagement and project management skills. Expense-focused; understands P2P process including key business drivers, company strategies, and data or standards impacting the organization. Able to make concrete recommendations that support departmental goals.
• Collaboration: Self-starter driven to solve problems. Able to develop cooperation and teamwork while participating in a group, working towards solutions which generally benefit Create financial models using learned methodologies to analyze prior year spend and end-user purchasing behavior to provide recommendations that drive increased profitability
• Experience maintaining Standard Operating Procedures (SOP's) and Training documentation
• Prior experience working to analyze, troubleshoot, and resolve service requests
• Skilled proficiency in the MS Office Suite (Excel, Word, PowerPoint, Outlook)

Responsibilities

• Leads monthly or bimonthly training and introductory demos on the P2P function
• Works with Sr. Manager of Procurement and AP to maintain P2P training materials
• Along with Sr. AP Analyst, provides Sr. Manager of Procurement and AP quarterly and annual reports on indirect procurement spend with data-driven, fact-based results and recommendations
• Provides feedback and recommendations to the Senior Manager, Expense Procure to Pay regarding changes to achieve continuous improvement in process and optimization of the P2P system
• Identifies procedure and process simplification, reduction, or elimination opportunities to support the enterprise Expense P2P function and drive user adoption more effectively
• Cross-trains with diverse teams under the Sourcing and Procurement organization to build capability with the different systems & document training knowledge
• Expedite Purchase Order creation with requisite End-users or teams
• Address recurring user errors and guide users to perform the correct P2P functions
• Review off-catalog Order Requests (requisitions) for errors and compliance
• Complete or crosscheck system setup for vendors to ensure correct data compliance
• With manager’s approval, supports AP function by receiving on behalf of end-users or otherwise updating and researching Purchase Orders and Order Requests
• Maintains Docusign CLM contract management software
• Tracks and maintains signed contractual documents in Docusign
• Ensures all attributes are up to date for all contracts in the system
• Assists Director of Sourcing & Sourcing Managers with ongoing negotiations
• May be assigned negotiations for some contracts
• Coordinate vendor catalog creation and oversee maintenance
• Provide quarterly or biannual PPV report regarding deltas in item or service costs
• Guide and work with all related stakeholders to complete catalog updates
• Research and detail opportunities for goods and services catalog creation
• Engage with stakeholders to obtain vendor contracts/pricing schedules
• Support sourcing managers to review catalog pricing and ensure consistency with contractual terms
• Assist with troubleshooting and testing of system issues
• Act as initial vendor liaison to suppliers
• Coordinate Quarterly Business Reviews (QBRs) & document findings
• Obtain quotes on changes to standardized office supply products as directed by management
• Manage the Order Request (OR) queue and identify aging ORs that need to be closed out or completed
• Additional duties as assigned.

Benefits

• For our employees who are musicians we offer the unique opportunity of gig leave—take time off to share your music with the world and return to your job after your tour!
• Guitar Center offers robust benefits and perks, including Medical, Dental, Vision, 401K plus company match, mental health support, paid sick/holiday/vacation time, employee discount program, and tuition reimbursement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees