Procurement & Sourcing Specialist

St Croix Health•St. Croix Falls, WI

About The Position

St. Croix Falls is looking for a Procurement & Sourcing Specialist position to join our Supply Chain department! This is a full-time (1.0 FTE) position that will work Monday through Friday, typically day shifts. The Procurement and Sourcing Specialist coordinates and is responsible for facilitating and implementing processes and systems for managing materials, inventory control, procurement, and vendor/technician visits for the facility under the direction of the Supply Chain Director. Responsibilities include management of materials acquisition, receiving, storage and distribution, utilizing the current procurement system. Serve as a liaison between Supply Chain and all departments, as directed, vendors and technicians to ensure effective and effective and efficient management of supplies, instruments and equipment.

Requirements

High school diploma or equivalent required
Associate’s degree in business, finance or related field combined with relevant previous experience
Minimum of three (3) years’ experience in supply chain procurement and inventory management required
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to work independently
Effective interpersonal skills, including good listening and communication skills
Ability to handle confidential information discreetly and appropriately
Adjust to stressful situations with confidence and good judgment
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ration, and percent and to draw and interpret bar graphs
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations

Responsibilities

Monitor and recommend restock levels as needed
Manage purchase order process, receiving and issues for all assigned departments
Report back-orders to Supply Chain
Manage the storage of all department’s stock and non-stock inventory in an efficient manner consistent with facility practices
Requisition of surgical and medical supplies, implants, and small equipment necessary to support the needs of the departments and physicians
Develop and maintain customized requisitions to facilitate the ordering of department inventory through the procurement system
Assist in the preparation of financial reports highlighting utilization and cost effectiveness of supplies, cost per procedure, and comparative benchmarks
Generate routine and ad-hoc reports as requested
Analyze cost data in relationship to usage while maintaining quality clinical outcomes
Take an active approach in relation to standardization and utilization. Continue to review Medline Renewal opportunities for reprocessed instruments and supplies
Collaborate with all departments to support goals of product standardization and contract optimization opportunities
Ensure objective of enhancing patient care in a cost-effective manner through effective utilization of and savings from Premier GPO contracted supplies and equipment is carried out
Facilitate system wide coordination to insure cost-effective utilization of supplies and materials
Assess the need for new supplies, materials, and equipment with staff to evaluate, select, acquire, and educate on new products and equipment
Collaborate with Department Leadership to assist in capital acquisitions
Maintain current knowledge of St. Croix Health Purchasing Network and Premier contracts. Attend department meetings as directed by Supply Chain Director
Manage equipment, materials, and supplies within budget and identifies root causes of variances and develop action plans for improvement
Manage inventory levels to maximize inventory turn while maintaining adequate stock
Maintain current knowledge of materials management issues to be able to fill in when needed.
Demonstrate behavior standards when other duties are assigned
Manage and develop equipment tracking best practices by maintaining list of current equipment in departments. The Procurement and Sourcing Specialist will work collaboratively with Biomed team to ensure matching equipment lists and timely completion of Bill of Sale paperwork, if necessary