Sr. Administrative Manager (DOM Responsible AI & Information Science in Empowering Medicine)

Johns Hopkins University•Baltimore, MD

56d

About The Position

The Department of Medicine's RAISE (Responsible AI & Information Science in Empowering Medicine) Center and Division of Nephrology are seeking a Sr. Administrative Manager. The Sr. Administrative Manager will manage the financial and administrative activities primarily for the RAISE Center at East Baltimore, Bayview and all satellite locations, and will also provide support to the Division of Nephrology in line with other divisional leadership structures. The position reports directly to the Division Administrator and has a reporting relationship to the RAISE Center Co-Directors, Nephrology Division Director, and Department Administrator to ensure efficient and coordinated functioning of the division and center. This position encompasses the management of a large and complex center structure, which includes finances, human resources, program/business development, sponsored research, and other fiscal and administrative operations of the division.

Requirements

Bachelor's degree in finance, accounting, business or related field.
Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Supervisory experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice To Haves

Master's Degree in related field.

Responsibilities

Develop and disseminate reports that highlight the center's contributions to the tripartite mission of the Department of Medicine (DOM): research, education, and clinical care.
Lead the creation of the center's annual report to showcase achievements, impact, and strategic direction.
Maintain and update the center's website to ensure timely and accurate representation of initiatives and resources.
Collaborate with stakeholders to craft compelling stories and content for the website that highlight key accomplishments and innovations.
Work with Division Administrator, Division Director and RAISE co-leads to develop detailed business plans for new and existing clinical, educational and research programs to include market demand assessment, capital needs, facilities, divisional strengths and opportunities, operational requirements, and implementation plans.
Formulate tactical operational plans in conjunction with administrative leaders in the DOM and School of Medicine (SOM), Bayview campus, and other affiliated institutions.
Serve as Project Manager to coordinate and oversee a diverse portfolio of projects involving faculty, residents, and fellows across various domains, including clinical research, clinical impact initiatives, operational analytics, and health IT startups and innovation
Regularly report to divisional stakeholders during preparation and launch of new clinical, educational and research programs.
Work with the Finance Manager to build business plans and work with the finance team to obtain quotes for capital equipment. Work with manufacturers to arrange for representatives to provide training.
Partner with Division Administrator and Finance Manager to present plans to the departmental, school and health system leadership for approval.
Communicate critical IT system updates to faculty, fellows and staff on a weekly basis.
Complete monthly reports to communicate project status and financial impact.
Organize and support a variety of events, including faculty meetings, educational workshops, academic and industry conferences, and donor engagement events
Assist grants and contracts team and finance team in post-award management of sponsored awards.
Maintain space and equipment inventories.
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the DOM, SOM, and Bayview Medical Center.
Assist with annual laboratory safety review as needed,
Provide information concerning division, department, and school policies to divisional personnel.
Provide divisional information as requested by department, school, hospital, or external entities as requested.
Attend DOM monthly division meetings and disseminate information to faculty and staff.
Work with grants and contracts analysts, non-sponsored finance team, BIDS program coordinator, and administrator to monitor expenses and financial profitability of the division and center.
In partnership with the Division Administrator, develop and manage all funds budget for division and RAISE Center.
Create provider and program P&Ls for review with senior leadership.
Assist the grants and contracts team with large, complex grant or programmatic budgets.
Act as division-level approver for financial transactions, procurement, and payroll distributions.
Manage the process for faculty interested in joining the division and center, including the development of faculty business plans for approval.
Coordinate credentialing including, but not limited to, the faculty appointment application through the Armstrong Institute.
Support the designation and onboarding of both principal faculty to lead strategic initiatives and research and affiliate faculty to contribute to specific projects of programs for the RAISE Center.
Advise on support roles for Johns Hopkins Medicine (JHM) projects, participate in collaborative grants and contracts, contribute to programmatic development, lead center-sponsored activities
Ensure that faculty are successfully onboarded and comply with all regulatory and programmatic requirements, e.g. annual trainings, effort certification, etc.
Conduct self in an exemplary fashion to achieve goals and set standard for others within the division.
Establish communication channels with staff and faculty to ensure that they receive information on issues affecting the operations of the assigned areas.
Provide advice, assistance, and service to aid faculty and staff to attain related objectives.
Serve as a source of information to senior leadership and external and internal personnel.
Work closely with department and SOM Human Resources on HR issues.
Supervise/train/lead administrative staff. Assist other divisional supervisors with staffing issues and performance management.
Coordinate and approve staff leave and overtime. Oversee and maintain compliance with time and attendance systems.
Orient all new employees to the division, ensure appropriate onboarding and direct to appropriate employee resources.
Develop new administrative policies and procedures as needed to ensure smooth operation of the division. Make recommendations and provide decision options to Division Chief and center co-leads.