Sr. Administrative Assistant

Neuronetics, Inc.•Malvern, PA

3h•Onsite

About The Position

We are seeking a highly organized, proactive, and service-oriented Senior Administrative & Facilities Assistant to serve as the operational backbone of our Malvern, PA office. This role is the "heart of the office," ideal for a detail-driven professional who enjoys keeping a workplace running smoothly, solving problems before they arise, and creating a welcoming environment for both employees and visitors. As a key member of our administrative and facilities team, you will provide high-level support across multiple departments, ensure our workplace is safe and efficient, and help maintain a positive, professional employee experience.

Requirements

Experience: 3–5+ years in administrative, office management, or facilities coordination roles, specifically supporting senior leadership.
Technical Skills: Deep proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and other office software.
Organization: Exceptional ability to manage multiple priorities simultaneously with a high degree of ownership.
Communication: Excellent written and verbal communication skills.
Physical Requirements: Ability to lift up to 25 lbs and support physical office tasks when needed.
Mindset: A positive attitude, strong customer service orientation, and a proactive approach to problem-solving.

Nice To Haves

Familiarity with facilities management systems or ticketing platforms.
Direct experience coordinating office moves or space planning projects.

Responsibilities

Executive Partnering: Provide senior-level administrative support to leaders and cross-functional teams, including complex calendar management and meeting coordination.
Documentation: Prepare high-level correspondence, reports, presentations, and other critical documentation.
Financial Tasks: Process invoices, expense reports, and purchasing requests with high attention to detail.
Engagement: Support company events, meetings, and internal employee engagement activities.
Workplace Point of Contact: Serve as the primary contact for all facility-related needs, coordinating maintenance, repairs, and vendor management.
Inventory & Assets: Maintain inventory of office supplies, equipment, and workspace assets; coordinate replenishment to ensure zero downtime.
Logistics: Oversee mailroom operations, shipping/receiving, and office deliveries.
Space Planning: Support office moves, renovations, and workstation assignments to optimize our physical environment.
Safety & Compliance: Ensure full compliance with health, safety, and building regulations.
Reception: Greet visitors and manage reception-related responsibilities with a professional, inclusive touch.
Onboarding: Assist with new hire logistics, including workspace setup, access badges, and office tours to ensure a perfect "Day 1."

Benefits

Competitive compensation aligned with market rates and commensurate with education and experience.
Comprehensive Benefits: A full package designed to support your health and well-being.
Growth Potential: Opportunities for professional development within a growing organization.
Culture: A collaborative, supportive, and mission-driven work environment.
health insurance
dental insurance
vision insurance
optional supplemental medical insurance
health savings and flexible spending accounts
company-paid life insurance and additional voluntary life insurance
company-paid short term disability and long term disability insurance
participation in a 401(k) savings and investment plan with company contribution
paid time off for non-exempt salaried employees is calculated as .625 per pay period worked for vacation time and .29166 per pay period for personal time
Full-time exempt employees will be eligible for Flex-PTO, which allows time off without accrual
If applicable and required under state law, the successful candidate will also be eligible for paid sick leave