MDACC Sr. Administrative Assistant

Ingenesis Group•Houston, TX

33d

About The Position

InGenesis is currently seeking a Senior Administrative Assistant to work with our clients. In this role, you will provide advanced administrative support for the Department of Social Work. This role involves handling sensitive information with confidentiality while supporting the Director, Assistant Director, and Operations Manager. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Requirements

High school diploma or equivalent; specialized secretarial training.
Minimum of 4 years of secretarial experience, including advanced duties.
Adaptability and flexibility in changing environments.
Strong analytical and problem-solving skills.
Professionalism and commitment to collaborative teamwork.
Continuous learning and development.

Nice To Haves

Bachelor's degree or two years of formal secretarial training is preferred.
Certified Professional Secretary is preferred.

Responsibilities

Manage calendars, schedule meetings, and assist with meeting minutes.
Prepare presentations and assist with design projects.
Process office supply orders, ProCard requests, and ePAFs.
Handle Kronos timekeeping and related corrections.
Process and track travel requests, gift cards, and other patient assistance needs.
Maintain accurate logs and documentation for program activities.
Serve as backup for program coordinator duties.
Coordinate schedules, office setup, tours, and department training.
Provide backup coverage for greeting patients and answering calls.
Assist with triaging referrals and distributing assistance resources.
Support special projects and provide coverage for other administrative roles as needed.
Performs other duties as assigned.