Sr Administrative Assistant, CUH Perioperative Services

UT Southwestern Medical Center • Dallas, TX

7d • Onsite

About The Position

The Department of Perioperative Services is currently recruiting for a Senior Administrative Assistant to support a Director and Assistant Director. Interacts with hospital executive leadership frequently, requiring a high level of professionalism. Provides excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, patients, and the public. Manages payroll, agency invoicing, and financial reporting for designated areas. Tracks employee training, licensure, and certification compliance. Assists with office staffing needs and supports other staff as needed. Communicates effectively, relaying information and resolving issues. Handles multiple administrative tasks including supply management, data entry, and coordination with other departments. Attends and supports meetings, including taking and distributing minutes. Performs other duties as assigned by management. THIS POSITION IS 100%25 ON-SITE, M-F 7 AM TO 3:30 PM

Requirements

• High School Diploma or equivalent
• 3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.

Nice To Haves

• College degree

Responsibilities

• Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone.
• Handles payroll for designated areas under manager's supervision.
• Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report.
• Tracks department's mandatory annual training, licensure, and certifications.
• Facilitates necessary activities to assist with staffing office needs.
• Provides back-up as necessary for other staff in office.
• Communicates appropriately with clients and staff.
• Gives regular status reports on pending items.
• Handles multiple tasks and projects as assigned by management
• Oversees supplies management for the department.
• Performs data entry.
• Functions as a liaison with other departments across the hospital and campus.
• Attends required meetings and performs necessary tasks related to meetings.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees