Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine•Horsham, PA

5d•Hybrid

About The Position

We are searching for the best talent for an Sr. Administrative Assistant, Solid Tumor. This hybrid role will be in Horsham, PA. An internal pre-identified candidate for consideration has been identified. However, all applications will be considered. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Sr. Administrative Assistant will be a member of the Solid Tumor, U.S. Oncology organization and will provide comprehensive administrative support to the Real-World Value & Evidence Head, Sr. Director Medical Communications & Scientific Exchange, Lung TA Head and Medical Director for New Products. This position requires a highly organized, self-motivated assistant who is comfortable working in a fast paced, complex environment. The successful candidate must possess exceptional interpersonal skills and have the ability to interact with senior/executive level management and engage successfully within all levels of the organization.

Requirements

A high school diploma is required. An associate’s degree is preferred.
A minimum of 5 years of professional work experience is required.
Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment.
Ability to multi-task and work under minimal supervision is required.
Excellent verbal and written communications skills are required.
Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
Experience managing complex calendars via Outlook is required.
Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required.
The ability to exercise sound judgment is required.

Nice To Haves

Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred.
Experience working with PO Systems is preferred.

Responsibilities

Manages highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the managers
Coordinates Team meetings and other staff and leadership activities of the Heads and Sr. Directors; coordinates all materials, tracks action items, and follows up on activities of manager direct reports and other staff members
Acts as liaison between Leadership Team and Organizational Leads
Initiates and executes meeting planning including large organizational on and off-site meetings
Initiates and processes meeting-related contracts for off-site meetings and events
Publishes new hire communications and other departmental communications
Coordinates travel arrangements and processes expense reports in a timely manner
Manages Division organizational charts and distribution lists
Collects and consolidates management data/reports as needed
Coordinates and manages recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.)
Assists with onboarding/transition of new team members
Provides guidance and leadership to department admin team as needed
Manages office supplies and troubleshoots workplace facility/technology issues
Manages support regarding SharePoint and other related repositories.
Always maintains discretion and confidentiality at all times
May perform other duties as assigned