Sr. Administrative Assistant

Johnson & Johnson•Titusville, NJ

18d•Onsite

About The Position

Intra-Cellular Therapies is rapidly expanding our commercial team to support the pending FDA-approval of lumateperone, and we are looking for an Sr. Administrative Assistant to join our team. This position will report directly to the SVP, Head of Marketing and requires an experienced administrative professional who can effectively manage several tasks and managers simultaneously. The position is responsible for administrative support to the commercial leadership team (SVP, Head of Marketing, Sr. Director, Franchise Strategy & Key Accounts) and the Directors within the commercial team.

Requirements

Minimum Education: High School Diploma/GED required, Bachelors Degree preferred.
Experience Required: 5+ years experience in an administrative support role for senior executives.
Experience in fast paced, corporate environment.
Project management experience.
Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.
Basic knowledge of teleconference and videoconference services.
Must be able to maintain the highest level of confidentiality, integrity and discretion.
Must be able to multi-task and work with changing priorities.
Excellent verbal, written, organization and interpersonal skills required.
Client service oriented.
Detail oriented.
Fluency in spoken and written English is required.
Accountability
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Execution Focus
Filing Documents
Microsoft Office
Office Administration
Process Oriented
Professional Ethics
Telephone Etiquette
Travel Planning
Typing

Nice To Haves

Previous experience in the pharmaceutical industry preferred.

Responsibilities

General administrative support for assigned Sr. Vice Presidents and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents.
Travel coordination (flights/hotels/transportation) and expense reporting.
Support coordination of small and large meetings with internal and external business partners.
Support vendor purchase requisition and invoicing.
Support the general administrative duties in the Bedminster, NJ office , along with other administrative assistants, including reception coverage, managing conference room scheduling, ordering materials and office supplies and office visitors.
Attendance in the Bedminster, NJ office will be important; working remotely is expected to be occasional.
Location may be changed to Titusville, NJ within the next calendar year.
Other projects and duties as assigned.

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
This position is eligible to participate in the Company’s long-term incentive program.
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year