Sr. Administrative Assistant - Behavioral Health Services

Fort Bend County•Richmond, TX

23d•$21 - $26

About The Position

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Responsible for processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory. Maintains expenditure tracking Excel spreadsheet. Communicates with and responds to incoming inquiries and from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately. Responsible for maintaining BHS information materials. Monitors, and maintains department administrative forms. Responsible for client sign-in and reporting and reviewing forensic files. Assists with preparation for staff meetings. Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives. Assists with preparation of community outreach and training activities. As a back up to the Sr. Office Assistant, responds to orders generated by magistrate courts, compiles assessments and files assessments within required timeline. As a back up to the Sr. Office Assistant, uses Odyssey and other appropriate systems to research court cases, medical, educational and other requested information. Manages and audits departmental files. Organizes and tracks department calendars in Microsoft Outlook and Teams; Coordinates public meetings, hybrid/virtual sessions, and community events. Processes and tracks requisitions. Assists with digital filing systems, correspondence, and departmental workflow. Processes and tracks facility, IT, and/or other work orders as assigned. Assists with scheduling and tracking meeting room requests for various rooms throughout the county. Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

High School Diploma/GED
2 years of job-related experience
Ability to work with individuals who are justice involved and/ or with a Mental Health condition(s)
Strong computer and typing skills
Experience with word processing, Excel spreadsheets, database management, personal computer and mainframe computer
Ability to interact and deal effectively with other employees, public, and public officials
Strong organizational skills, ability to communicate verbally, and in writing
Mental Health First Aid Training completed within 6 months of hire

Responsibilities

processing purchasing requisitions
compiling documentation and ensuring accuracy
maintaining department inventory
maintaining expenditure tracking Excel spreadsheet
communicating with and responding to incoming inquiries and from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately
maintaining BHS information materials
monitoring, and maintaining department administrative forms
client sign-in and reporting and reviewing forensic files
assisting with preparation for staff meetings
contributing to administrative and operational efficiency in workflow and processes to support departmental objectives
assisting with preparation of community outreach and training activities
responding to orders generated by magistrate courts, compiles assessments and files assessments within required timeline
using Odyssey and other appropriate systems to research court cases, medical, educational and other requested information
managing and auditing departmental files
organizing and tracking department calendars in Microsoft Outlook and Teams
coordinating public meetings, hybrid/virtual sessions, and community events
processing and tracking requisitions
assisting with digital filing systems, correspondence, and departmental workflow
processing and tracking facility, IT, and/or other work orders as assigned
assisting with scheduling and tracking meeting room requests for various rooms throughout the county
supporting the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned
participating in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers

Benefits

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.
Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.
Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.

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