Sr Administrative Assistant

San Jacinto•Pasadena, TX

8d•Onsite

About The Position

FUNCTION: The function of the Senior Administrative Assistant is to provide overall administrative support to the offices of Student Advising and Student Rights & Responsibilities. Essential Job Functions: Provides administrative support directly to the Dean, Student Advising Maintains all department budgets lines, including operating, auxiliary, and agency accounts. In addition, generates reports, requisitions, and tracks expenditures for Student Advising and Student Rights and Responsibilities. Manages requests, communication, data, and reports for Student Advising programs. Compiles and submits monthly expense reports for Student Advising and Student Rights & Responsibilities. Provides administrative support to the Dean, Student Rights & Responsibilities. Maintains office supplies inventory and submits orders for the department. Submits all room reservations and setup requests for all events/activities hosted by the department. Additional Job Functions: Answers phone calls and questions of departmental visitors for Student Advising and Student Rights & Responsibilities. Performs assigned tasks for graduation ceremony during the two events per year (December/May). Other duties as assigned.

Requirements

Possess excellent organizational and problem-solving skills.
Possess excellent interpersonal and communication skills (both verbal and written).
Ability to promote and maintain effective working relationships.
Ability to work on multiple projects simultaneously and work well under limited time constraints.
Ability to effectively present information and respond to questions from other departments, external contractors and vendors, groups of managers, clients, customers, and the general public.
Ability to interact and work with all staff and students.
Possess computer literacy (Outlook and MS Office).
High School graduate or equivalent (GED)
Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Basic skill level in Microsoft Office – Word, Excel & PowerPoint.

Responsibilities

Provides administrative support directly to the Dean, Student Advising
Maintains all department budgets lines, including operating, auxiliary, and agency accounts.
Generates reports, requisitions, and tracks expenditures for Student Advising and Student Rights and Responsibilities.
Manages requests, communication, data, and reports for Student Advising programs.
Compiles and submits monthly expense reports for Student Advising and Student Rights & Responsibilities.
Provides administrative support to the Dean, Student Rights & Responsibilities.
Maintains office supplies inventory and submits orders for the department.
Submits all room reservations and setup requests for all events/activities hosted by the department.
Answers phone calls and questions of departmental visitors for Student Advising and Student Rights & Responsibilities.
Performs assigned tasks for graduation ceremony during the two events per year (December/May).
Other duties as assigned.