Sr. Administrative Assistant, University Registrar

University of Miami • Coral Gables, FL

9d

About The Position

The Sr. Administrative Assistant offers comprehensive daily support to the University Registrar and Associate Registrars. The role involves managing communications, calendars, travel, meetings, and events, preparing reports and financial data, and delivering high-quality customer service. Key attributes for the position include strong computer skills, adaptability, confidentiality, and effective collaboration across all university levels.

Requirements

• High school diploma or equivalent
• Minimum 3–5 years of relevant experience
• Proficiency in Microsoft Office and related applications
• Strong written and verbal communication skills
• Exceptional organizational, planning, and prioritization skills
• Demonstrated accuracy, attention to detail, and ability to meet deadlines
• Ability to maintain confidentiality and build positive working relationships

Responsibilities

• Deliver general clerical and administrative support, including scheduling, report preparation, and organization of meetings and events.
• Manage incoming calls, correspondence, and visitor inquiries, directing them appropriately.
• Draft departmental communications and maintain accurate records.
• Coordinate and document meetings, including taking minutes.
• Support special projects and research initiatives for the Registrar and leadership team.
• Maintain files and project documentation.
• Provide financial support, including processing payments, preparing accounting journals, and managing vendor transactions.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees