Sr Administrative Assistant, Pathology

UT Southwestern Medical Center • Dallas, TX

11d

About The Position

Works under minimal supervision to provide advanced administrative support in coordinating day to day operations of department or division office. The responsibilities include, but are not limited to, maintaining faculty calendars, appointments and coordinating meeting schedules; handling office procurement; processing faculty travel, expense reports, and associated reimbursements; facility arrangement; taking meeting minutes. Also responsible for patient care in the area of receiving, distributing, inventory, tracking and filing slides; serving as liaison and coordination of consultation requests from outside facilities; delivery of clinical reports to HIM for upload into hospital EPIC system; communicate and follow-up with physicians to ensure patient documents are complete prior to testing. This position routinely communications with various labs to provide updates to the clinicians. Position may shift to one day work from home after training period.

Requirements

• High School Diploma or GED.
• 3 years of related secretarial/administrative experience.
• May consider higher education completed in lieu of minimum requirements.

Responsibilities

• Maintaining faculty calendars, appointments and coordinating meeting schedules
• Handling office procurement
• Processing faculty travel, expense reports, and associated reimbursements
• Facility arrangement
• Taking meeting minutes
• Receiving, distributing, inventory, tracking and filing slides
• Serving as liaison and coordination of consultation requests from outside facilities
• Delivery of clinical reports to HIM for upload into hospital EPIC system
• Communicate and follow-up with physicians to ensure patient documents are complete prior to testing
• Routinely communications with various labs to provide updates to the clinicians

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees