Sr Administrative Assistant/Paralegal - 2219

Kioxia • Irvine, CA

12d • $82,770 - $136,780 • Onsite

About The Position

KIOXIA America, Inc. (KAI), formerly Toshiba Memory America Inc., is looking for a Senior Administrative Assistant/Corporate Paralegal to support the Legal and Government Relations Departments. The position will report to the General Counsel.

Requirements

• 5+ years of experience supporting an Executive.
• 5+ years of experience working as a Paralegal in corporate law.
• Strong organizational skills with attention to detail.
• Expert written and verbal communicator.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• High proficiency in M365 (Outlook, Word, Excel, PowerPoint, and SharePoint).
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Demonstrated ability to prioritize conflicting needs; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Track record of achieving high performance goals and meeting deadlines in a fast paced environment.
• Forward-looking thinker, who actively seeks opportunities to support the company and proposes solutions to issues they’ve identified or have been brought to their attention.
• Ability to partner with others and build relationships.

Responsibilities

• Responsible for various paper and electronic filing systems for records, including creating, maintaining, updating, and archiving records to ensure accurate and consistent documentation is kept, organized, and readily accessible at all times.
• Supports audits, including reviewing requests, gathering documentation, pulling reports, drafting preliminary responses, and coordinating with stakeholders.
• Maintains high level awareness of governance requirements and relevant compliance matters, including performing targeted research projects on legal or corporate business topics.
• Maintains and updates corporate book and related records.
• Prepares training slides based on input from stakeholders.
• Fully manages complex travel arrangements (domestic and international) and expense reports.
• Captures meeting minutes for department meetings.
• Acts as liaison to the executive leadership team and staff at all levels.
• Maintains budgets and orders supplies and equipment, etc.
• Assists with the onboarding needs of new employees in the Irvine office.
• Supports event planning for Irvine office (onsite & offsite).
• Provides back-up support for the departments as needed.
• Performs special projects and assigned tasks on an as-needed basis.

Benefits

• Investment in you Offering opportunities for career growth and personal development training
• Open-minded management Empowering employees by listening and responding to ideas, issues, and approaches
• Flexible work-life balance Offering a generous PTO allotment, holiday shutdown, and flexible work options
• Diversity of cultures, perspectives, backgrounds and experiences of all our team members Through our diversity, equity and inclusion initiatives, our focus is to strengthen our company culture to create more inclusion and belonging for all
• Excellent medical and non-medical benefits, 401(k) matching, pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees