Sr Administrative Assistant II, Pulmonary

UT Southwestern Medical Center • Dallas, TX

7h • Onsite

About The Position

UT Southwestern is a world-renowned medical and research center committed to excellence, innovation, teamwork, and compassion. Ranked as the number 1 hospital in Dallas-Fort Worth, UT Southwestern offers opportunities for career growth and development, along with a competitive benefits package including healthcare, PTO, paid holidays, on-site childcare, wage, and merit increases. The Sr Administrative Assistant II works under direction to manage moderately complex administrative and/or business functions within a department, division, or unit. This role specifically provides administrative support for 10 faculty members, handling all daily administrative aspects for them.

Requirements

• High School Graduate or equivalent
• 4 years Related work experience or May consider higher completed education in lieu of experience

Responsibilities

• Provide administrative support for 10 faculty
• Handle all daily administrative aspects for faculty
• Enter service/call schedules for the CUH paging system (Web OnCall)
• Order and maintain office supplies
• Submit facilities requests
• Submit equipment repairs
• Coordinate visiting professors visits for lectures at Grand Rounds, Pulmonary conference, and faculty candidate interviews
• Submit PS requests such as expense and travel, payment requests, IDR, Procurement orders, etc.
• Provides moderately complex administrative skills for a department
• Prepares, maintains and posts records, reports and budget information
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports
• Selects office vendors and monitors purchasing processes
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures
• Organizes office procedures to ensure effective operation
• Acts as department liaison with other departments and agencies
• Processes all personnel and purchasing transactions following institutional policies and procedures
• Determines work priorities and monitors progress toward work deadlines
• Ensures document retention processes are followed using established guidelines
• Performs other duties as assigned

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED