Sr Administrative Assistant II, School of Public Health

UT Southwestern Medical Center • Dallas, TX

8h

About The Position

The Administrative Assistant Sr. II plays a key role in supporting departmental operations by providing advanced administrative coordination and organizational support. This position manages a variety of operational tasks, including maintaining departmental records and budgets, preparing reports and data summaries, and supporting personnel and purchasing activities in accordance with institutional guidelines.
The role coordinates meetings, travel, and special events, while helping streamline office processes to promote efficiency and compliance. Serving as a point of contact for internal and external partners, the Administrative Assistant Sr. II ensures effective communication and timely completion of priorities and deadlines.

Requirements

• High school graduation or GED and four (4) years related secretarial/administrative experience.
• May consider higher education completed in lieu of minimum requirements

Nice To Haves

• Ability to work in a fast-paced, results-oriented environment
• Excellent customer service skills and interpersonal communication skills
• Strong service-oriented mindset with a proactive, solutions-focused approach
• Demonstrated organizational skills with strong attention to detail and accuracy
• Proficiency in standard office software

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains, and posts records, reports, and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences, and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED