Course Coordinator - School of Public Health

Washington University in St. Louis • Indianola, IA

2d • $23 - $36 • Onsite

About The Position

The Course Coordinator is responsible for coordinating all aspects of course scheduling within the School of Public Health. This position plays a critical role in ensuring that academic programs run smoothly by overseeing course planning, scheduling, and logistics in collaboration with faculty, staff, and administrators. The Course Coordinator will serve as the primary point of contact for course scheduling and will maintain a high level of accuracy, organization, and communication to support the academic mission of the School.

Requirements

• Education: Associate degree or combination of education and experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (3 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Nice To Haves

• Demonstrated ability to relate to a wide range of constituents, including students, faculty and other University personnel and public groups.
• Preferred Qualifications Education: Bachelor's degree
• Certifications/Professional Licenses: Notary - Missouri Secretary of State Notaries & Commissions Unit
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Academic Administration, Communication, Course Scheduling, Customer Service, Deadline Management, Detail-Oriented, Higher Education Administration, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing, Policy Interpretation, Prioritization, Project Management, Software Program, Sound Judgment, Student Relations, Working in a Fast-Paced Environment, Working Independently

Responsibilities

• Course Scheduling and Planning Develops, manages, and publishes course schedules each academic term in collaboration with faculty, program directors, and the Office of the University Registrar.
• Ensures course offerings align with program requirements, student demand, and accreditation standards.
• Manages teaching confirmations and related communication with instructors and teaching assistants
• Facilitates hiring and onboarding of adjunct instructors and teaching assistants
• Coordinates and manages classroom assignments and reservations in accordance with School and University deadlines and policies.
• Data and Systems Management Serves as the Learning Management System (Canvas) administrator for the School.
• Enters and maintains accurate course scheduling information in the university’s student information system.
• Monitors enrollment data to support decision-making on course capacities and waitlists.
• Generates reports and provides analyses on course scheduling trends, enrollment patterns, and resource utilization.
• Student Service and Process Improvement Coordinates with academic program leadership and advising staff to ensure students have access to required and elective courses in a timely manner.
• Responds to student scheduling questions and facilitate resolution of course conflicts.
• Coordinates processes and procedures related to enrollment, including but not limited to add/drop, withdrawal,
• Continuously evaluates and improves scheduling processes to maximize efficiency and effectiveness.
• Stays current with best practices and technologies in course scheduling and academic operations.
• Maintains an accurate process and procedures document for the functions within the scope of this role.
• Academic Records Assists Director of Academic Records by working closely with academic programs on accurate maintenance of all aspects of student academic records, including but not limited to, processing leaves of absence, reinstatements, elective approval requests, etc.
• Performs other duties as assigned.

Benefits

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree