Sr Administrative Assistant II, Pediatrics

UT Southwestern Medical Center • Dallas, TX

7d

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. Will work closely with Division's Lead Administrator to ensure administrative operations within the division are efficient. Responsible for providing comprehensive support to the division's faculty members, medical directors, and research personnel. Includes, calendar management, coordinating travel and expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, division time editor, managing faculty clinical schedules, other duties as assigned. Ideal candidates will be detail-oriented, organized, possess strong verbal & written communication skills, background in administration, as well as the ability to think critically with a proactive approach toward problem solving, and operate with a high level of professionalism and confidentiality, with customer service focus.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or
• May consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees