Sr Administrative Assistant II, Neuroradiology

UT Southwestern Medical Center • Dallas, TX

12d

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. This individual will be responsible for providing administrative support to the Neuroradiology Clinical Division. Clinical support includes the Division Chief and faculty in the division. Administrative support includes the following core tasks: Calendar and Meeting Maintenance which includes scheduling meetings, creating presentations, handouts, meeting minutes, meeting follow-up and sometimes catering. Additional duties include ordering and stocking supplies, on-boarding, reimbursements, travel, Qgenda, CME upkeep and CV maintenance. Comfortable in a fast-paced environment, working across multiple projects simultaneously. Strong critical thinking and problem-solving skills Ability to quickly able to learn new concepts, systems, and processes. Ability to accomplish tasks accurately and completely. Ability to effectively communicate thoughts and concepts in a clear, concise manner.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or
• May consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees