Sr Administrative Assistant, Ambulatory Pharmacy

UT Southwestern Medical Center • Dallas, TX

8d • Onsite

About The Position

Ability to operate multiline telephone appropriately. Schedules meetings, conferences, interviews and appointments. Tracks departmental activity via calendar. Manages any mail. Identifies items requiring immediate attention. Organizes record keeping and filing systems. Classifies, sorts and files correspondence records and other documents. Able to attend meetings and transcribes minutes. Edit variety of material. Types and performs data entry into existing computer software programs. Keep dept stocked with supplies. Manages office duties, manages ofc supply budget. Assists with other administrative duties as assigned. Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties and unscheduled time. Operates and manages dept office equipment. Flexibility to handle deliveries to hospital as a backup. Manages patients at the front window with assist with Pharmacy, ensures customer service and best patient care.
This role is 100%25 onsite.
Requires in person patient interaction
Ability to drive company car as needed

Requirements

• High School Diploma or equivalent
• 3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.
• May consider higher education completed in lieu of minimum requirements.

Nice To Haves

• College degree

Responsibilities

• Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone.
• Handles payroll for designated areas under manager's supervision.
• Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report.
• Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date.
• Facilitates necessary activities to assist with staffing office needs.
• Provides back-up as necessary for other staff in office. Utilizes downtime to assist others.
• Provides atmosphere of teamwork with positive attitude in staffing office.
• Communicates appropriately with clients and staff. Relays information to appropriate personnel.
• Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary.
• Handles multiple tasks and projects as assigned by management
• Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary.
• Performs data entry. Enters and maintains statistical data as requested.
• Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration.
• Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees