Sr Admin Office Assistant

Genuine Parts Company • Hamilton, OH

8d

About The Position

SUMMARY: Under general supervision, the Sr Admin Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles. JOB DUTIES Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages. Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person. Sorts, distributes and sends incoming and outgoing mail, and faxes. Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting. Prepares cash sales deposit in accordance with company policy. Handles customer billing. Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues. May handle customer returns. Assists less experienced clerical roles with administrative duties and accounts receivable duties. Performs other duties as assigned.

Requirements

• Typically requires a high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.
• Strong communication skills including written, verbal, and listening.
• Reliability, organization, and attention to detail required.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Nice To Haves

• Bookkeeping background preferred.

Responsibilities

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Handles customer billing.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

Benefits

• Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees