Sr. Admin/Finance Coordinator

University of Oklahoma•Oklahoma City, OK

About The Position

OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options. At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Sr. Administrative/Finance Coordinator oversees and provides professional administrative support, financial management and budget planning for the department.

Requirements

Bachelor’s degree in Accounting, Finance, Business, Management, or related field, AND:
24 months of office management, financial management, or related experience.
Equivalency/Substitution: Will except 48 months experience in Lieu of the Bachelor’s degree for a total of 72 months related experience.
Basic math skills
Advanced computer skills with the wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Responsibilities

Processes new hire and termination paperwork.
Maintains personnel files and updates the incoming and outgoing employee information.
Oversees records maintenance (inventory, personnel, office files, etc.)
Submits all paper PAF, EPAF, EDR, travel and PET. Updates time supervisor approver in PeopleSoft, assigns required trainings, and runs reports as needed.
Manages approval process for payroll, leave accounting/reporting, and other financial matters.
Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
Selects, supervises, trains, and evaluates performance of assigned staff.
Coordinates and executes department events.
Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
Prepares and reconciles Grant/ Foundation reports and checks over cash balance in accounts.
Provides Faculty support with purchases, travel and Faculty Liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
Performs various duties as needed to successfully fulfill the function of the position.