Sr Admin Assistant & Office Manager (St Louis Park, MN)

One Pass Solutions•St. Louis Park, MN

1d•Hybrid

About The Position

We’re looking for a highly organized Admin Assistant & Office Manager to help create a smooth, efficient, and welcoming office environment while providing day‑to‑day administrative support to our leaders. If you enjoy keeping things running behind the scenes, staying ahead of logistics, and supporting others so they can do their best work, this role is for you.

Requirements

5+ years of experience in administrative support, office coordination, or a similar operations-focused role
Proficiency with Microsoft 365, including Outlook (scheduling), Teams (communications), and Word/PowerPoint/Excel (documents and basic tracking)
Experience managing complex calendars, including multi-time-zone scheduling
Experience coordinating travel logistics, including booking flights, hotels, and transportation
Experience preparing meeting materials, agendas, and follow‑up communications
Ability to maintain an organized, well‑stocked, and welcoming office environment, including vendor coordination and basic facilities support
Strong written communication skills, especially for drafting internal messages and updates
Proven ability to track, prioritize, and complete multiple tasks, with consistent follow‑through
Ability to work in a fast-paced, hybrid environment with shifting needs
Ability to be onsite at our Minnesota office three days per week
Ability to move light office items (up to ~20 lbs) as part of routine office upkeep

Nice To Haves

Experience supporting multiple leaders or executives
Experience helping coordinate small events, internal communications, or culture-building activities
Familiarity with onboarding workflows, including IT access and workspace setup
Experience working with office vendors, facilities teams, or service-ticket systems
Experience in a startup or high-growth company
Basic comfort with expense tools (e.g., Concur) or office management software

Responsibilities

Provide day‑to‑day administrative support to multiple leaders, including scheduling, travel coordination, and meeting preparation
Manage calendars, schedule meetings, and support basic inbox organization
Partner closely with our Executive Assistant to coordinate leader support and ensure smooth administrative operations
Coordinate travel arrangements and prepare itineraries
Support meetings with agendas, materials, and follow‑ups
Keep the office stocked, tidy, and running smoothly; greet guests and manage conference room setup
Coordinate vendor requests, facilities issues, and equipment needs
Assist with onboarding logistics and IT access requests
Support internal communications, small events, and team culture moments
Process expenses and assist with routine administrative tasks
Collaborate with cross‑functional teams on operational and administrative projects, ensuring alignment and follow‑through
Prepare materials, gather information, and track action items for recurring and short‑term projects