Sr. Admin Assistant, GI Sales

Takeda

1d•$28 - $44•Remote

About The Position

This role will support the GI Rare field sales teams as well as the GI Key Accounts team. Reporting into the Head of Sales, Eohilia, the Sr Admin will operate in a fast-paced environment by supporting the GI Rare Sales teams and the KAM sales team responsible for performing relevant administrative and operational support responsibilities for the sales leaders and their team, ensuring effectiveness, efficiency, and cohesiveness. Manages calendar and initiates meetings for Heads of Sales (Eohilia, Gattex and Key Accounts) and the field sales and Key Accounts leadership teams Arranges travel and completes expense reports for sales and key accounts leadership team members Collaborates with team on planning and logistics for key meetings, team workshops and other required events Interfaces and communicates with internal customers; directs people to the appropriate resources. Executes administrative responsibilities around a high volume of sponsorship requests effectively following the detailed process while partnering closely with internal and field stakeholders. Research solutions to improve effectiveness and efficiency of team. As required, leads contracts process, including approvals and payment of vendors, consultants, and suppliers; responds to inquiries from accounts payable and payees. May provide back-up administrative support for other GIBU admins, as required Monitors Travel & Expenses, seeking appropriate approval from leaders as needed Ideates and executes team and culture building activities. Maintains Teams/Sharepoint sites, field sales rosters and organizational charts as needed Develops a strong network within the organization; draws on that network to answer questions and successfully execute responsibilities. Demonstrates confidentiality and professionalism in execution of all responsibilities. Uses appropriate tools, as needed, including Microsoft Outlook, Word, Excel, and Power Point. Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, etc. Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. Performs other duties as required. Leverages digital tools, including AI, to support the team in an agile and productive manner

Requirements

High school diploma/GED required. Associates degree preferred.
Minimum 5 years of relevant work experience, or equivalent combination of training and experience.
Excellent organizational skills
Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint.
Ability to multi-task and prioritize in a fast-paced environment
Excellent verbal and written communication skills
Demonstrated ability to learn and adopt new digital tools and systems, including AI

Nice To Haves

Experience supporting field sales/commercial leaders and teams

Responsibilities

Manages calendar and initiates meetings for Heads of Sales (Eohilia, Gattex and Key Accounts) and the field sales and Key Accounts leadership teams
Arranges travel and completes expense reports for sales and key accounts leadership team members
Collaborates with team on planning and logistics for key meetings, team workshops and other required events
Interfaces and communicates with internal customers; directs people to the appropriate resources.
Executes administrative responsibilities around a high volume of sponsorship requests effectively following the detailed process while partnering closely with internal and field stakeholders.
Research solutions to improve effectiveness and efficiency of team.
As required, leads contracts process, including approvals and payment of vendors, consultants, and suppliers; responds to inquiries from accounts payable and payees.
May provide back-up administrative support for other GIBU admins, as required
Monitors Travel & Expenses, seeking appropriate approval from leaders as needed
Ideates and executes team and culture building activities.
Maintains Teams/Sharepoint sites, field sales rosters and organizational charts as needed
Develops a strong network within the organization; draws on that network to answer questions and successfully execute responsibilities.
Demonstrates confidentiality and professionalism in execution of all responsibilities.
Uses appropriate tools, as needed, including Microsoft Outlook, Word, Excel, and Power Point.
Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, etc.
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
Performs other duties as required.
Leverages digital tools, including AI, to support the team in an agile and productive manner

Benefits

U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others.
U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume