Sr. Accounts Receivable Specialist

Pats Aircraft LLC•Georgetown, DE

20d

About The Position

The Senior Accounts Receivable Specialist will be responsible for advanced accounts receivable functions including invoicing oversight, various payment applications, reconciliation of customer accounts, and monitoring of outstanding receivables. This role supports the Finance Department by ensuring accurate and timely processing of customer transactions while assisting with reporting, cash forecasting, and month-end accounts receivable close activities. The Senior Accounts Receivable Specialist serves as a subject matter resource for accounts receivable processes and may assist with training and guidance of Accounts Receivable Specialists. This position works closely with Program Management, Sales, and Accounting to ensure billing accuracy and timely resolution of outstanding balances.

Requirements

HS Diploma or General Education Degree required
3-5 years of Accounts receivable or accounting experience required.
Must have a strong understanding of accounts receivable processes including invoicing, payment application, reconciliations, and collections support.
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Advanced attention to detail, ability to multi-task, and confidentiality is a must.
Strong analytical skills with ability to research and resolve discrepancies.
Effective computer skills; Microsoft Office software including Word, Excel and PowerPoint along with Adobe ADP software applications.
Ability to build positive relationships and maintain cross-functional partnerships.
Effective written and verbal communication skills.
Ability and willingness to work extended hours, when needed.
Read, write and understand the English language.
Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Write reports, business correspondence, and procedure manual.
Effectively present information and respond to questions from managers, clients, customers, and the general public.

Nice To Haves

Associate’s degree in accounting, Finance, or related field preferred.
Previous experience with ERP/Accounting systems such as NewSuite, SAP, Sage, etc.

Responsibilities

Reviews and generates all accounts receivable (AR) invoices ensuring accuracy against customer PO’s, contracts, and billing requirements.
Reviews, validates, and releases/rejects all system-generated invoices while resolving discrepancies prior to processing. Forwards AR invoices to customers via appropriate delivery methods.
Applies and reconciles customer payments including checks, ACH, wire transfers, and other payment methods.
Research and resolve payment discrepancies, short payments, unapplied cash, and billing issues.
Monitors AR aging and collaborate with Sales, Customer Service, and Program Management to address overdue balances.
Performs detailed reconciliation of customer accounts and investigate variances.
Maintains accurate records of receivables and verifies financial transactions in accordance with established procedures.
Assists in preparation of AR reports and supports cash forecasting activities.
Prepares daily cash receipt and maintains supporting documentation within the system.
Assists with month-end, year-end close activities related to AR including accounts review and reconciliation.
Identifies opportunities to improve AR processes and recommends enhancements to internal controls.
Supports audit requests by providing documentation related to AR transactions.
Maintains confidentiality of Company and employee financial information.
Assists with training and onboarding of Accounts Receivable Specialists when needed.
Safeguard Company and individual employee financial information by maintaining strict confidentiality.
Responsible for initial / recurrent training requirements.
Other duties may be assigned.