Sr. Accounts Payable Specialist

Caldera Medical•Westlake Village, CA

11d

About The Position

Caldera Medical is seeking a dedicated Sr. Accounts Payable Specialist to join our Corporate Finance team in Westlake Village. This critical role owns the end-to-end Accounts Payable function, ensuring vendor invoices and payments are processed accurately across multiple legal entities and currencies, with strong internal controls and effective vendor and internal stakeholder communication. The ideal candidate will thrive in a fast-paced environment, drive process improvements, support payroll activities, and serve as the primary point of contact between AP, vendors, Finance leadership, and internal teams.

Requirements

Strong hands-on Accounts Payable expertise
Ability to manage high invoice volume across multiple entities while maintaining accuracy and meeting deadlines.
Comfortable communicating with vendors and internal stakeholders at all levels, with strong follow-through on open items.
Solid understanding of purchase order processes, three-way match, and related controls.
Organized, detail-oriented, and capable of prioritizing work in a dynamic environment with some manual processes.
Continuous improvement mindset with willingness to streamline, document, and enhance AP workflows and systems.
Strong written and verbal communication skills, with the ability to summarize issues and recommendations clearly.
Bachelor’s degree in Accounting, Finance, or related field.
7–10+ years of Accounts Payable experience
Experience working in an ERP environment; Oracle Fusion strongly preferred.
Demonstrated experience managing AP aging, resolving vendor issues, and handling high transaction volume across multiple entities and currencies.
Proficiency in Microsoft Office, especially Excel (e.g., lookups, pivots, reconciliation support).
Prior experience supporting audits, month-end close, and cross-functional Finance or HR collaboration is strongly preferred.
Proven ability to operate effectively in a fast-paced, dynamic environment while meeting strict deadlines.

Responsibilities

Oversee daily Accounts Payable processing, including invoice entry, three-way matching, and payment runs across multiple entities and currencies.
Monitor FX impacts on payables where applicable and ensure correct currency, tax, and banking details are applied to each vendor invoice.
Prepare and distribute the weekly consolidated AP Aging Register across all entities, ensuring accuracy, completeness, and on-time delivery to Finance leadership.
Prepare and distribute the weekly AP Aging Register, ensuring accuracy, completeness, and on-time delivery to Finance leadership.
Monitor aged payables, prioritize resolution of >60-day items, and drive reduction in unresolved vendor issues.
Support month-end close, including AP accruals, reconciliations, and preparation of related schedules.
Assist with payroll processing and coordination with HR and Finance to ensure payroll is executed accurately and on time.
Maintain and refine AP procedures, enforce AP policies and controls, and recommend process and automation improvements.
Provide guidance and informal leadership to AP team members to support effective execution and continuous improvement.
Support internal and external audits, ensure compliance with company policies, and provide documentation as requested.
Organized, detail-oriented, and able to manage high volume and competing priorities in a fast-paced environment.