Sr Accounts Payable Analyst

Ulta Beauty • Bolingbrook, IL

113d • $77,600 - $101,000

About The Position

Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates. If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge? The Sr. Accounts Payable Analyst will report to the Sr. Manager of Accounts Payable, working closely with management and the AP Analyst to support the department’s function. The Sr. Analyst will have a deep understanding of the company’s internal controls, accounts payable systems and transaction flows. This role will oversee the invoice discrepancy process by monitoring ticketing volumes, follow-up with team members whose queues are becoming a concern and providing training/support to Accounts Payable team members. The Sr. Analyst will also focus on process optimization, reporting enhancements and implementing new processes as the company grows.

Requirements

• Bachelor’s degree in accounting with 3-5 years experience in Accounts Payable and/or other areas of accounting with increased responsibilities.
• Advanced analytical and problem-solving skills with high attention to detail.
• Excellent communication skills with the ability to interpret technical issues and clearly communicate to all areas of the business.
• Proficiency in SAP and advanced Excel skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Works independently with little to no supervision necessary, while meeting given deadlines.
• Maintains company culture by displaying professionalism and tact while dealing with others.
• Demonstrates leadership qualities and is recognized as a subject matter expert within the organization.

Responsibilities

• Research and solve complex vendor disputes related to Accounts Payable processes by making decisions/recommendations for resolution and settlement.
• Prepare weekly/monthly reports and analytics to monitor the Accounts Payable invoicing process and the invoice discrepancy process, to ensure timeliness and identify potential risks.
• Work closely with internal and external teams, prominently IT, Merchants, Accounts Receivable, Vendor Maintenance, Supplier Operations, Distribution Centers, General Accounting, Auditors, 3rd Parties and vendors, to respond to inquiries and solve issues based on subject matter knowledge and expertise.
• Oversee the invoice discrepancy process by monitoring ticketing volume, addressing AP team members with concerns, provide training and jump to action on escalated issues.
• Analyze AP Aging reports to identify and write-off unmatched good receipts.
• Analyze Vendor account balances and AP aging reports to identify and reserve bad debt.
• Prepare monthly journal entries and account reconciliations.
• Provide AP team with support and assist with payment runs as needed.
• Create and maintain process documentation for all responsibilities, plus training guides for the invoice discrepancy process.
• Raise concerns with system and process issues appropriately and assist in resolutions.
• Be an integral part of all new IT/Business projects that affect Accounts Payable. Perform user acceptance testing and review testing performed by QA.
• Knowledge of internal controls and the impact on financial processes, to be effective while engaging with AP managers to ensure all policies and procedures are met.
• Assist with 3rd party and internal audit requests by providing supporting documentation, attending process review meetings and answering additional questions as needed.
• Various other routine and non-routine functions as assigned by management.

Benefits

• Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
• Part-time positions are eligible for dental, vision, life, and disability benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Health and Personal Care Retailers
• Education Level: Bachelor's degree