Sr. Accounting Assistant (H)

University of Miami•Miami, FL

About The Position

The Sr. Accounting Assistant (H) applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Senior Accounting Assistant (H) acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations. Department Specific Functions 1. Receiving all invoices from community providers for Direct Services to Early Steps patients and reviewing them for all pertinent information: patient information, valid authorization and payor information. 2. Verifying patient’s Medicaid or other Third-Party information in order to assure Part C is the payor of last resort. 3. Verifying that all providers on invoices are approved Early Steps providers and Medicaid enrolled. 4. Professionally communicating with Early Steps community agencies to request any missing information and correct any wrong information from providers. 5. Entering accurately all the provider invoices as “Interventions” into the Florida’s Early Steps Data System. 6. Ensuring services have been authorized the Service Coordinator in the Florida’s Early Steps Data System before entering an invoice for payment. 7. Ensuring the accuracy of information in the Florida’s Early Steps Data System, such as service type, provider, location of services, amount, etc. 8. Processing invoices and all other data in a timely manner as established by the Manager. 9. Entering total amount for each agency on an Excel spreadsheet. 10. Submitting invoices to Accounts Payable for payment. 11. Scanning copy of all invoices into shared Drive for Medical record keeping 12. Communicating identified problems to Supervisor/Manager 13. Generating reports from imputed data on a monthly basis or as needed 14. Performing other job-related duties within job scope as requested by Supervisor

Requirements

High School diploma or equivalent
Minimum 3 years of relevant experience.
Any relevant education, certifications and/or work experience may be considered.
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget.

Responsibilities

Receiving all invoices from community providers for Direct Services to Early Steps patients and reviewing them for all pertinent information: patient information, valid authorization and payor information.
Verifying patient’s Medicaid or other Third-Party information in order to assure Part C is the payor of last resort.
Verifying that all providers on invoices are approved Early Steps providers and Medicaid enrolled.
Professionally communicating with Early Steps community agencies to request any missing information and correct any wrong information from providers.
Entering accurately all the provider invoices as “Interventions” into the Florida’s Early Steps Data System.
Ensuring services have been authorized the Service Coordinator in the Florida’s Early Steps Data System before entering an invoice for payment.
Ensuring the accuracy of information in the Florida’s Early Steps Data System, such as service type, provider, location of services, amount, etc.
Processing invoices and all other data in a timely manner as established by the Manager.
Entering total amount for each agency on an Excel spreadsheet.
Submitting invoices to Accounts Payable for payment.
Scanning copy of all invoices into shared Drive for Medical record keeping
Communicating identified problems to Supervisor/Manager
Generating reports from imputed data on a monthly basis or as needed
Performing other job-related duties within job scope as requested by Supervisor