Sponsored Programs Specialist

University of Miami•Coral Gables, FL

About The Position

The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

Requirements

Bachelor’s degree in relevant field required
Minimum 1 year of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
Resolves expenditure issues, including discrepancies and overdrafts.
Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
Works with the awarded amount and approved agency budget to set up account budgets.
Interprets regulations and assists department administrators in understanding sponsored programs requirements.
Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
Ensures the release of unobligated funds on purchase orders.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.